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Functions and conferences

Resources and guidance for developing a COVID-19 Safety Plan for your conference or function.

Electronic check-in is mandatory

Patron check-in at corporate events  must be completed using electronic methods such as a QR code.

The Service NSW COVID Safe Check-in is strongly recommended as a free, secure and convenient system, but any electronic method that meets the record keeping requirements can be used.

How many people are allowed

Full details are provided in the physical distancing section of the COVID-19 Safety Plan.


Functions and conferences Maximum capacity summary

Capacity at functions and conferences must not exceed one person per 2 square metres of publicly accessible space.


There should be no dancefloors.

COVID-19 Safety Plans are mandatory for corporate events

Function centres holding corporate events must have a COVID-19 Safety Plan in place for each event, as well as being registered as a COVID-19 Safe Business.

The event Safety Plan must address the requirements set out in the COVID-19 Safety Plan for conferences, functions and corporate events. Venues holding other functions or conferences may wish to develop a COVID-19 Safety Plan for these events, and can use the guidance in the plan to do so. There is separate COVID-19 Safety Plan guidance for funerals and for weddings.

Complete the plan in consultation with staff, then share it with them.

Keep your plan up to date

You may need to update the plan in the future, as restrictions and advice changes.

You will need to have an up to date plan at your premises at all times and be able to show it to an authorised officer if requested.

Your COVID-19 Safety Plan

You can either:

  • use the provided COVID-19 Safety Plan to address the checklist of matters for your conference, function or corporate event
  • keep using your existing plan, if you have one, after making sure it includes all the items in the provided COVID-19 Safety Plan.

Complete a COVID-19 Safety Plan


Things to note:

Register as a COVID Safe business

If you've completed your COVID-19 Safety Plan, you can register as COVID Safe.

Register as a COVID Safe business


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