Hospitals, midwives and medical practitioners

Guidance for hospital staff, midwives, and medical practitioners for their role in NSW birth registrations, and ordering promotional material and forms.

How we register births

Most births in NSW happen either in a hospital or at home with a registered midwife. When a baby is born in these circumstances, the Registry receives a Notice of Birth from hospital staff or a registered midwife. When a birth registration is submitted, which is usually by the parents, we match the birth parent’s details with this Notice of Birth to complete registration.

Without a Notice of Birth, the Registry will require other information to confirm the birth event and details. The information we require will vary depending on the circumstances as detailed on the homebirths webpage. 

How to submit a Notice of Birth in NSW – hospital staff and midwives

The quickest way to lodge a Notice of Birth is by using our online eRegistry portal.

Note: eRegistry is for hospital staff and registered midwives only. This includes privately practising registered midwives.

Follow the steps below to register or log-in to an existing account.

1

Verify you are hospital staff or a registered midwife

If you do not have an eRegistry account and you would like to apply for one, please email eRegistry-support@customerservice.nsw.gov.au to verify your eligibility.

2

Register for an account

Once your status has been verified, you will receive an email from us with instructions on how to register for an account.  Due to the high volume of requests we receive, this may take up to 2 weeks.

3

Log-in to your account

If you are an existing user, you can log-in to your eRegistry account without following steps 1 and 2.

If you are asked for a verification code when you log in, you need to set up multi-factor authentication.

eRegistry tutorial videos

Watch the tutorial videos for how to complete a Notice of Birth using eRegistry.

Notice of Birth after a homebirth

If a baby is born at home, with the assistance of a medical attendant, (usually a registered midwife), completing a birth notification is straightforward. If you are a registered midwife who has assisted with a homebirth, you can notify us of the birth using eRegistry.

Others supporting a homebirth, such as a birth coach or doula, cannot submit a Notice of Birth to the Registry.

If you are a support person, such as a birth coach or doula, who has attended the birth, you can direct the birth parents to our information on how to register a homebirth.

You may be required to provide support as a witness of the birth. Find out more on our homebirths webpage.

Overview of eRegistry for Notice of Births

How to create and save a Notice of Birth
1:42

eNotice of Birth: creating and saving

How to view, edit and delete a Notice of Birth
2:01

eNotice of Birth: viewing, editing and deleting

How to submit and print a Notice of Birth
1:51

eNotice of Birth: submitting and printing

How to order promotional materials and forms

Order birth registration resources

You can order stickers and flyers  that provide advice to parents on how to register their new baby and what to do if they have experienced an early pregnancy loss or perinatal death.

To order resources, please use the online order form.

Order Medical Certificate Cause of Perinatal Death (MCCPD) forms

Email bdm-assets@customerservice.nsw.gov.au to request MCCPD forms.

Order Medical Certificate Cause of Death (MCCD) forms

The Medical Certificate Cause of Death (MCCD) form was developed by a working party of representatives from the Registry, NSW Ministry of Health, and the Office of the State Coroner. 

The Medical Certificate Cause of Death is produced in A3 format and provides:

  • collection of additional data and guidance to ensure accurate reporting of deaths
  • space for accurate data collection with a fluid layout
  • easy storage (it folds to A4 and hole punched to assist with filing).

Additional information is collected in the Medical Certificate Cause of Death including:

  • the clinician's eligibility to complete the Medical Certificate Cause of Death
  • details about the reporting clinician for follow up
  • details about the deceased person, to provide further epidemiological information about deaths to assist with accurate reporting to the coroner.

View the Australian Bureau of Statistics guide to accurately completing an MCCD.

Order Medical Certificate Cause of Death forms

Public hospitals

  • Order the Medical Certificate Cause of Death from the state print vendor's portal.

Private hospitals and medical practitioners

Contact information

eRegistry Technical Support

For eRegistry access and technical difficulties, email eregistry-support@customerservice.nsw.gov.au. 

Top of page