Anzac Community Grants Program - 2017/18 to 2023/24 Rounds

Eligible costs 

Grant money will only be awarded for eligible expenditure, that is yet to be incurred.
The following lists of items can be used as a guide.

Commemorations and events

• Events to mark the creation of units, regiments, squadrons or ships 
• Significant NSW military anniversaries  
• Audio and visual equipment hire (not already owned by the organization 
• Bands and musical accompaniments 
• Wreaths (maximum of two wreaths, limited to $100 cost each) if integral to the project
• Projects commemorating individuals 
• Printing (external only) of commemorative booklets/orders of service
• Venue and equipment hire (external only). This includes items such as: rigging, generator hire, fencing, toilets, traffic management, hire equipment (marquees, chairs, tables staging), waste management and wet weather contingencies 
• Catering, refreshments and associated catering equipment (limited to $300) 

Educational

• Educational materials that are an integral part of a project (this only includes materials that are being created for the project), digital materials are encouraged 
• Interpretive / information signage
• School trips/community group visits or excursions to sites, locations or establishments of military significance

Heritage

• Display cabinets for the display of wartime memorabilia
• Plaques, medallions or presentation items (small orders only)

Other 

• Freight (must be directly related to the project)
• Landscaping or gardening 
• Lighting 
• Marketing and advertising (e.g. advertising, promotional collateral, marketing activities, public relation, graphic design, associated printing costs) 
• Publishing or editing costs (for first editions only)
• Research expenses (i.e. photocopying, the purchase of photographs, copies of records that are an integral part of the project. General administration expenses are not eligible
• Salaries/wages for tradespeople, professionals, external suppliers and short term personnel (with a valid ABN) who are essential to delivering the project 
• Transport — bus/coach hire if reasonable and integral to the project.

Ineligible costs

• Accommodation – domestic and international
• Additions to an existing memorial or plaque, or construction of a new memorial (the Commonwealth Government can assist)
• Administration costs (ongoing) of an organisation such as electricity, phone, taxis, printer cartridges, stationery and rent
• Applicant’s own venue or equipment hire
• Auspicing fees
• Books and journal subscriptions
• Capital expenditure relating to the purchase or upgrade of fixed assets for ongoing use by the organisation. For example property, marquees, vehicles, or investments
• Capital works relating to the creation of an asset for ongoing use by the organisation. For example, infrastructure and buildings (except for wheelchair/disability access)
• Catering, refreshments and associated equipment over $300
• Commercial projects/projects for profit (all business profit such as the promotion of an organisation, brand or product)
• Conservation of war memorials (Community War Memorials Fund can provide support for this)
• Construction and repair of buildings including museums, memorial halls and sporting facilities
• Costs incurred in the preparation of the grant application or related documentation
• Council approval costs
• Donations
• Electrical works or equipment
• Entertainment not of a commemorative nature
• Electrical equipment purchases (i.e. computers, printers, cameras, mobile phones)
• Expenditure already incurred (for example project planning, purchasing of equipment or services, commission fees incurred for the development and/or design of the project, annual maintenance costs). This includes where an order has already been placed with a supplier
• Events to mark training or graduation
• Fireworks
• Flags or Flag poles (local MPs and the Commonwealth Government including DVA provide this support)
• Flowers (not wreaths)
• In-kind support
• Construction of new war memorial/cenotaph
• Ongoing expenditure
• Preliminaries - includes any advice consultation, supervision management plans relating to the project that require completion before commencing the project
• Politically focused events or activities
• Projects undertaken outside of NSW or Australia
• Reimbursement for petty cash or other cash costs
• Restoration of graves
• Routine operations of the organisation (for example audit and accounting, consumables, bank charges, taxes, electricity, legal and license fees, office supplies, insurances, office rent, committee meeting expenses, postage)
• Salaries/wages for someone employed by the applicant on an ongoing basis (including internal marketing personnel, internal researchers and any related entitlements such as overtime)
• Scholarships
• Sponsorships or grants to third parties
• Translation of books/records into English
• Vehicles (purchase of)
• Volunteers (donations, or one off payments to volunteers

The ACGP uses the below criteria when conducting their assessments of eligible applications:

• The project aligns with the purpose of the ACGP and its objective to promote appreciation and understanding of the service and sacrifice of military service personnel or support activities and services to enhance the wellbeing of the NSW veteran community.
• The applicant has provided a thorough and feasible project plan, including a clear alignment between the project and the ACGP’s purpose, clearly identified major activities, and the activities are realistic and achievable.
• The applicant has provided adequate evidence of need for the proposed project/program, including supporting anecdotal evidence, data or research findings, identified need for the project/program by OVA, other providers or media reports, evidence from community groups who will benefit from the project, and identified targeted beneficiaries align with the ACGP’s target groups.
• The applicant has provided evidence that the community supports the project/program.
• The applicant has provided a reasonable/realistic budget that adds up with clearly articulated budget items. The applicant has also considered hidden costs of the project/program, supplied quotes that seem legitimate and reasonable and is seeking funding to cover eligible costs.
• The applicant has adequately accounted for the non-financial inputs (such as labour and pro bono support) that will be required to undertake the proposed project/program. The non-financial inputs are clearly articulated, reasonable and realistic.