Community Building Partnership 2023 round

Before starting your application, please use this checklist to ensure your organisation and project are eligible.

• Can the project be completed by 31 August 2025?
• Is your grant request between $5,000 and $150,000?
  • CBP will only be funding applications between $5,000 and $150,000. If your request is below $5,000 or over $150,000, it will not be eligible for this grant.
• Are you applying for capital works, equipment purchase or vehicle purchase/modification? 
  • Capital works including construction of new community infrastructure as well as refurbishment, repair and maintenance of existing community infrastructure. Capital works are: improvements to the land or building, or freestanding equipment that will be fixed or installed to the land or building
  • The purchase of freestanding equipment
  • The purchase of vehicle(s) such as cars, buses, trucks, trailers, motorised rescue vehicles including boats and any modifications to existing vehicles
• Does your organisation have any unacquitted CBP2019, CBP2020 and CBP2021 projects by 27 October 2023?
  • Applicants must have acquitted CBP2019, CBP2020 and CBP2021 projects by 27 October 2023, unless they have an active and approved extension in place to complete the project.
• Is your organisation an incorporated not-for-profit organisations or local council?
  • Please refer to ‘Who can apply’ for more information.
• If you are applying as a local council or section 355 committee, can your organisation provide matched funding to the CBP grant amount awarded?
  • Local councils and their section 355 committees are required to provide dollar for dollar matched funding to the CBP grant amount awarded. Matched funding from councils must be in the form of cash and can be provided from council income sources or from other external funding sources.
• If you are a P & C Association have you consulted with your school Principal, and obtained their support for your project?
  • As the grant recipient, you are required to consult with the School Principal for their support on any proposed projects on public school grounds. If successful, you will be required to obtain formal approval from the Department of Education for funding to be released.
• Does your project require Development Application (DA) approval, and can you present evidence at the time of application?
  • If you apply to build, upgrade or repair facilities, where a Development Application (DA) approval is required, you must provide current, valid Notice of Determination at the time of application. Before applying, applicants should speak with their local council to clarify if their project will require a development application (DA).
• Do you have property/landowner’s consent to undertake your capital works project?
  • For capital works projects, you must provide property/landowner’s consent form (PDF 333.84KB) for your works to be undertaken at the project location. If successful, you will be required to provide this consent in writing with your Funding Deed submission. 
• Do you have a valid certificate of currency for your organisation’s insurance policy covering public liability insurance for at least $5 million?
  • Your organisation is required to provide a Certificate of Currency for Public Liability Insurance with a minimum cover of $5 million, regardless of the project type. The policy must be current and valid at time of application, and be submitted with your application.
• Does your project deliver positive social, environmental, and recreational outcomes, while also promoting community participation, inclusion and cohesion?
  • Please refer to CBP 2023 Program Guidelines for more information. Eligible projects will be assessed against four equally weighted criteria:
    • Enhancing facilities
    • Meeting community needs and increasing community participation
    • The organisation’s capacity
    • Demonstrating value for money

Your application will be assessed against eligibility criteria outlined in the CBP 2023 Program Guidelines to determine that:

• the applicant organisation is eligible to apply
• the project type is eligible for CBP funding
• the application meets program requirements for commencement, completion and amount of funding requested
• the application is in the right NSW electorate and is assessed in the correct NSW electorate based on project location information
• the application is accurate and complete upon submission.

Only the information submitted as part of the online application is considered. The CBP team will not contact applicants to seek clarification or further information. Therefore, you must ensure the information is both accurate and complete.

The relevant State Member of Parliament (MP) will assess the eligible applications in their electorate on how they address four equally weighted Assessment Criteria:

Criterion 1:Enhancing facilities. The project develops a sustainable and inclusive community through the enhancement or construction of community infrastructure.

• You should demonstrate this through identifying how the project will deliver positive social, environmental or recreational outcomes.
• Describe the current situation in your community. (What is there now?)
• Describe how your project will contribute and improve the current situation in your community. (What will be different? What will be built?)

Criterion 2: Meeting community needs and increasing community participation. The project supports activities and services needed by local communities and encourages community participation.

• You should demonstrate this through identifying why the project is a priority need, why funding is important, and how the project will promote community participation, inclusion and cohesion.
• Describe how your project will encourage more members of the community to participate in activities and/or services.
• Describe how your project will promote more inclusive activities and/or services. (Include who and how many people will be affected.)
• Tell us how you know that the community needs your project as a matter of priority. (Include any surveys, statistics and research, if available.)

Criterion 3: The organisation’s capacity. The applicant has the capacity to deliver the project on time and within scope.

• You should demonstrate this through identifying how you are able to deliver the project within your organisation’s resources.
• Provide a detailed project plan with key tasks and milestones.
• Demonstrate that your organisation can deliver the project on time by including all relevant documentation in your application.
• Describe your organisation’s experience in delivering similar projects. (For example, have you been successful in receiving grant funding previously and did you deliver the project on time?)
• Describe the resources and skills your organisation has that will help it to successfully deliver the project on time and within budget.

Criterion 4: Demonstrating value for money. The project delivers value for money when assessing its lifetime benefits against its lifetime costs.

• You should demonstrate this through identifying how the project delivers value for money when comparing the project’s lifetime economic, cultural and environmental benefits, including non-monetary benefits, with its lifetime costs.
• Detail and itemise all the costs associated with the project and how they will be covered. (View a sample budget table.)
• Provide quotations, price comparisons and advice from professionals to show that the costs are reasonable.
• Provide letters confirming other sources of financial support.