Places to Roam - Community Gardens Program 2023-2024

Familiarise yourself with the grant requirements set out in the Places to Roam Community Gardens Program Guidelines 2023-24 Round 3

Complete the application form in Smartygrants with reference to the objectives of the program and assessment criteria in the Guidelines.

Attach the required documents to the application form including:

1. Project location plan
2. Land owner's consent, if not Council land
3. Project plan including: project scope, objectives & deliverables; schedule; cost items; project team participants & their role; key stakeholders including any communications/engagement; procurement items & expected procurement methods; approvals, if required; and risks & mitigation measure as required.
4. Cost estimate to include item description; quantity; unit cost; totals; funding sources
5. Concept plan to include aerial photograph with site boundary and proposed works identified.
6. Letter of support signed by the council's General Manager or equivalent authorising the application for grant funding under the Places to Roam Program.
7. Confirmation of Certificate of Public Liability Insurance

Each applicant, as part of an application response, must confirm that they meet the eligibility criteria.

Applicants that do not address the eligibility criteria in full may be excluded from the application process at the department's discretion.

The Panel will assess projects against an assessment criteria of key components including project merit and project deliverability.

Project Merit 50%

• Program alignment and project clarity (15%) - The project scope is clearly stated and supports the objectives of the program.
• Inclusion (10%) - The project is designed and delivered to enable all community members to participate. This could be through increased amenity, improved accessibility or improved safety.
• Innovation (5%) - The project clearly demonstrates best-practice methodologies and outcomes that offer learnings that can be shared across government and industry.
• Collaboration (10%) - The project drives collaboration and partnerships with community, businesses and institutions, taking a place-based approach. Plans for collaboration between individuals and/or institutions to develop the project are clearly articulated. Approach to engaging the community in the project is clearly articulated.
• Environmental sustainability (10%) - The project demonstrates how the health and safety of the community and the local environment will be sustained and enhanced during construction and in operation of the facility.

Project deliverability 50%

• Financial viability(10%) - Project budget clearly outlines the most significant cost line-items required for the development of the project, along with a reasonable timeline for the expenses (direct and in-kind costs are identified). Deliverability(10%) Project methodology is clear and feasible within the parameters of the program.
• Timeliness of delivery (10%) - Applicant demonstrates commitment to roll out project quickly. Project schedule and project plan are clear and identify key deliverable dates within program timeframes.
• Risk mitigation (10%) - Risk assessment included with strategies to mitigate project risks.
• Value for money (10%) - Project uses funding effectively to maximise the scale and impact of the project. Projects that include applicant contributions will be considered favourably.