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How to claim

Published 8th October, 2018

Read these steps carefully. Failure to comply with program requirements and due dates may result in the funding offer being withdrawn.

Step one: Submit online forms

Log on to the CBP SmartyGrants website to access and submit the following online forms:

  • EFT Banking Detail Form due by 31 March 2019
  • Funding Deed due by 31 March 2019.

Projects requiring development consent will be allowed until 31 July 2019 to submit their Funding Deed.

Email [email protected] if your project has been completed.

Step two: Claim grant payment

Your submitted Funding Deed will be reviewed by CBP. You may be required to provide copies of owner’s consent, public liability insurance and development consent if not already provided.

Upon receipt of all requested information, CBP will review and counter-sign your Funding Deed. How your grant proceeds to payment will depend on whether your organisation has an ABN or not.

For organisations that do have an ABN, you will be emailed:

  • Funding Deed counter-signed by CBP
  • Payment Information confirming that payment of your grant has been scheduled for release. (Payments are released on a weekly basis and organisation should check their nominated bank account).
  • No invoice is required to be submitted to claim your grant funding.

For organisations that do not have an ABN, you will be emailed:

  • Funding Deed counter-signed by CBP
  • A purchase order to quote when submitting your invoice
  • Instructions for invoicing
  • ATO guide to invoicing. 

If you need to present an invoice to claim the CBP funding. Invoices are due by 30 June 2019.

Invoices should be emailed to: [email protected].

Projects requiring a development consent will be allowed until 31 October 2019 to present their invoice.

Step three: Submit Progress Report

You need to submit a Progress Report by 15 July 2019 regardless of whether your project is paid or not and whether development consent is required.

The Progress Report Form will be uploaded to your SmartyGrants account on 1 July 2019.

If your project has been completed, fill in the Completion Report instead.

Step four: Submit Completion Report

All CBP2018 projects must be completed before 31 March 2020.

Completion Reports are required no later than 30 April 2020.

Refer to Evidence for Completion for points required to close your project.

Due dates

Projects not requiring development consent
31 March 2019 Submit online EFT Banking Detail Form
31 March 2019 Submit online Funding Deed
30 June 2019 Present invoice – only for organisations without an ABN
15 July 2019 Submit online Progress Report
31 March 2020 Complete project
30 April 2020 Submit online Completion Report
Projects requiring development consent
31 March 2019 Submit online EFT Banking Detail Form
15 July 2019 Submit online Progress Report
31 July 2019 Submit online Funding Deed
31 October 2019 Present invoice – only for organisations without an ABN
31 March 2020 Complete project
30 April 2020 Submit online Completion Report

Please note

  • CBP may withdraw the grant offer if any of the above due dates are not met.
  • A CBP18 step-by-step guide will be sent shortly via email to help you fill in online forms through SmartyGrants.
  • The SmartyGrants user account holder is our main contact for your project. It is your responsibility to keep the CBP team up-to-date of any change in the contact details for the user account holder at all times.
  • Any changes to project scope, location and completion timeframes require prior written approval from CBP.
  • Please carefully read the terms & conditions prior to submitting your online Funding Deed.
  • Please ensure the correct banking details have been entered as funds transferred to an incorrect bank account may not be recoverable.
  • Contact the CBP team via email [email protected] if you need assistance or have any questions relating to your successful project/s.
Published 8th October, 2018
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