How to claim

Published 18th December, 2017

Please read these steps carefully. Failure to comply with program requirements and due dates may result in the funding offer being withdrawn.

Step 1: Submit online forms

  • Log on to communitybuildingpartnership. smartygrants.com.au to access and submit the following online forms:
    • EFT Banking Detail Form due by 31 March 2018
    • Funding Deed due by 30 April 2018
  • Projects requiring development consent will be allowed until 31 August 2018 to submit their Funding Deed.
  • Contact [email protected] if your project has been completed.

Step 2: Claim grant payment

  • Your submitted Funding Deed will be reviewed by CBP. You may be required to provide copies of owner’s consent, public liability insurance and development consent if not already provided.
  • Upon receipt of all requested information, you will receive an email containing:
    • Funding Deed counter-signed by CBP
    • A copy of the purchase order – to quote when submitting your invoice
    • Instructions for invoicing
    • ATO guide on invoicing
  • You need to present an invoice to claim the CBP funding. Invoices are due before 31 July 2018.
  • Projects requiring a development consent will be allowed until 30 November 2018 to present their invoice.
  • Invoices should be sent to: [email protected]

Step 3: Submit Progress Report

  • You need to submit a Progress Report by 15 July 2018 regardless of whether your project is paid or not and whether development consent is required.
  • The Progress Report Form will be uploaded to your SmartyGrants account on 1 July 2018.
  • If your project has been completed - fill in the Completion and Acquittal Form instead.

Step 4: Submit Completion and Acquittal Form

  • All CBP2017 projects must be completed before 31 March 2019.
  • Completion Reports are required no later than 30 April 2019.
  • Refer to Evidence for Completion  for points required to close your project.

Due dates

Projects NOT REQUIRING development consent
31.3.2018 Submit online EFT Banking Detail Form
30.4.2018 Submit online Funding Deed
15.7.2018 Submit online Progress Report
31.7.2018 Present invoice
31.3.2019 Complete project
30.4.2019 Submit online Completion & Acquittal Form
Projects REQUIRING development consent
31.3.2018 Submit online EFT Banking Detail Form
31.8.2018 Submit online Funding Deed
15.7.2018 Submit online Progress Report
30.11.2018 Present invoice
31.3.2019 Complete project
30.4.2019 Submit online Completion & Acquittal Form

Please note

  • CBP may withdraw the grant offer if any of the above due dates are not met.
  • A CBP17 Step by Step Guide will be sent shortly via email to help you fill in online forms through SmartyGrants.
  • The SmartyGrants user account holder is our main contact for your project. It is your responsibility to keep the CBP team up-to-date of any change in the contact details for the user account holder at all times.
  • Any changes to project scope, location and completion timeframes require prior written approval from CBP.
  • Please carefully read the Terms & Conditions prior to submitting your online Funding Deed.
  • Please ensure the correct banking details have been entered as funds transferred to an incorrect bank account may not be recoverable.
  • Contact the CBP team at [email protected] if you need assistance or have any questions relating to your successful project/s.
Published 18th December, 2017