Event, accessibility and inclusion information

General

Registration

• Registration is required for all participants, whether attending in person or online.
• To secure your spot, please register before 5pm on Thursday, 5 June 2025.

Event recording

• Let's Rock NSW will be livestreamed and recorded. The full event recording will be available for 14 days after the event, allowing you to revisit any sessions you missed.

Event communications

• Registered participants will receive an event reminder email a few days before the event, with details tailored to their participation:
  • In-person participants will receive venue information.
  • Online participants will receive the livestream link.
• After the event, all participants will receive an email requesting feedback to help improve future events.

Engagement

• Participants will have the opportunity to engage in real-time via Slido.

Venue

Transport

• Royal Randwick is located 6km from Sydney CBD and is well serviced by public transport:
  • Light Rail: Royal Randwick Light Rail Stop
  • Bus: Stops along Alison Road
• For more details visit Transport NSW to plan your trip.

Parking

• Outdoor carpark: Limited free parking spots.
• Multi-level undercover carpark: Flat rate of $10 per vehicle.
• Accessible parking: Available in both carparks (mobility permit required).
• Parking attendants will guide you on a first-come, first-served basis. The multi-level carpark has a lift and is located opposite the Winx Stand.

Cloakroom

• A cloakroom will be available in the room for the duration of the event. 

Accessibility

• The venue is fully accessible with:
  • Ramps and lifts
  • Accessible restrooms throughout the venue.

Navigation

• Clear signage will be available throughout the venue to guide you to key areas.
• Volunteers will be stationed around the venue to assist with any questions or directions you may have.

Food and drinks

• During the event networking, a range of food and beverage options will be catered to different dietary needs, food allergies and intolerances. This information can be advised during your in-person registration.

Accessibility and inclusion

Auslan

• In-person interpreters will be on stage, with priority seating available close to the stage.
• A video feed of interpreters will be shown on main presentation screens and made available to online participants via the live stream.

Hearing loop

• The venue is equipped with a hearing loop. Please specify if you require this service during registration.

Assistance animals

• Assistance animals are welcome at Let’s Rock NSW.
• A designated relief area will be available at the venue.
• If you plan to bring an Assistance animals, please provide details during registration.

Blind / low vision

• Volunteers will be stationed at the venue to provide you with any assistance you may need.
• A braille agenda can be collected from the registration desk.

Mobility aid

• The venue is fully accessible with clear pathways between seating areas.

Charging station for scooter

• A charging station for mobility scooters will be available at a designated location in the venue.
• Please ask at the registration desk for direction if you require assistance.

Neurodivergent / sensory considerations

• We will have a dedicated quiet space at the venue for participants who require reduced lighting and sound.

Audio description

• Audio description services will narrate key visual elements of the event. Please advise in the registration form if you require this service to obtain a headset for the duration of the event.
• Online participants will be able to join the live stream to hear the audio description.

Tactile tour

• A tactile tour will be available to assist participants prior to the event.
• This guided tour will take place sometime in the morning, on the day of the event.
• Please make sure you advise us in the registration form so we can communicate details of the tour. 

Accessible toilets

• Accessible toilets are conveniently located throughout the venue.
• These facilities are designed to accommodate individuals with mobility aids and are marked with clear signage to ensure easy access. 

Live captioning

• Live captions will be provided for all sessions, in-person and online.
• Captions will be displayed on the main presentation screens.
• A QR code will be provided to stream live captioning on your devices.

Support person

• Support persons are welcome. Please provide their full name in the registration form.

Flexible seating arrangements

• There will be no allocated seating on the day, you will have the freedom to choose where to sit.
• The venue provides clear pathways and accessible seating areas for wheelchair and mobility aid users.
• If you do require a certain type of seating accommodation, please advise in the registration form.
• During the networking event, scattered seating will also be available. 

Contact

Who can help onsite – help desk

• Our team will be available to assist you with any queries or issues during the event.  

Specific requirements