Retention and disposal authorisation procedures
Retention and disposal authorisation is vital for efficient and accountable records management, covering:
- drafting, reviewing, or amending a retention and disposal authority (RDA)
- identifying retention requirements for records
- submitting RDAs for approval
- using RDAs from predecessor organisations.
Key points
- The State Records Act 1998 prohibits record disposal without authorisation, usually granted through RDAs.
- An RDA outlines records to keep as State archives, minimum retention periods, and destruction criteria.
Benefits
Implementing an RDA improves efficiency, reduces storage costs, and identifies records for preservation or destruction. Organisations without RDAs must develop or adopt one to comply with the Act and manage their records disposal effectively.
Get more information on the Disposal authorisation process guide.