good afternoon everyone and welcome to this records managers forum um on this
Wednesday afternoon thank you all for joining us uh we have quite a number of people uh with us this afternoon and
it's always good to see uh how popular the records managers uh Forum
particularly in an online environment um are uh for those of you who don't know me my name is Martin kilan I'm the
executive director of State records New South Wales and also the director of collections within museums of History uh
New South Wales uh I'd like to start by acknowledging traditional owners of the lands on which we're severly meeting
this afternoon uh for me it's gor people being in the Sydney CBD and pay respects
to Elders past present and emerging uh and by all means if you would like to
pop in uh to the chat uh the First Nations country from which you're joining us uh this afternoon uh that
would be appreciated the this afternoon uh we do
have our usual form of having a guest speaker in a number of um uh updates
from both state Records New South Wales and also museums of History New South Wales but before we do that uh just a
few housekeeping matters a few up a few uh matters to to make the session uh run
as smoothly as possible so your cameras and your microphones have been disabled
um so do be aware that The Forum is being recorded uh so I trust that that's
okay with everyone so in case you're put your camera on uh bearing in mind that
you will be a part of that recording um the speakers uh will
manually mute their uh microphones when they're not presenting um but there are
a number of people from both state Records New South Wales and museums of History New South Wales in the
background uh this afternoon helping us to to run the Forum which is over around
200 people who've responded to that so the recording of the Forum will be
published on our website uh so those of you who perhaps are representing
organizations uh but have colleagues within your organizations who aren't able to attend uh that recording will be
available on the state records website um within a few days uh there will be
opportunity to ask questions uh and we're asking for you to do so using the chat function um of teams uh rather than
necessarily muting and unmuting microphones so anyone who has a question or a comment uh please do so using the
chat function and as I said one of us will either answer that question in the chat uh itself or respond to the comment
or um we'll feel that question through to um any of our presenters uh throughout the the
afternoon can I have the next slide please
so our agenda this afternoon I'm very pleased to welcome our colleague Dan rolink from the Department of customer
service uh who'll provide us with an overview of artificial intelligence opportunities and challenges and I'll
come to Dan in a moment um we're then going to hear an update on where we're
at with the state Records New South Wales recordkeeping monitoring exercise and that will be presented by Katherine
Robinson uh one of our two senior advisers Within State records New South Wales uh chrisy tabiri who's our senior
advisor within agency Services of museums of History New South Wales uh will then provide us with an update on
amendments uh to the state records act these aren't new amendments uh I'm
hoping that you all already know about those uh but uh this is to let you know
where we're at in terms of implementing the provisions which have changed and came into Force at the beginning of this
year in relation to the State records act Steven P our manager of State records will then be providing us with
updates uh from State records and finally uh we'll have a question and answer session and uh we'll then wrap up
uh The Forum but uh this is a forum that traditionally um is only as good as the
participation so I do encourage you to ask questions uh make comments as we go
along uh I'd now like to introduce uh Dan ring who's the director of digital
strategy and architecture within the department of customer service uh we provided we we asked Dan uh and invited
Dan to come along here this afternoon knowing uh that artificial intelligence
a is a part of our Lives B will be an increasing part of our lives and C potentially has uh recordkeeping
implications so as part of our uh efforts to keep you updated with uh
things that are happening uh within the new sofware government space uh we've asked Dan to come along to provide us
with that overview of AI um so Dan I'll might hand over to you and um we will
Wrangle questions and comments uh from uh as you go along if you don't mind
over to you excellent thanks Martin all right um yeah thanks for having me here today um it's good to be able to come in
and give you an update of some of the things that we're doing in regards to Ai and um you can see there from the title
of a snapshot of AI in new Wes government I'm going to focus on um where we're at and managing risk around
Ai and what that looks like and give you an indication of where we're going to where we're heading in regards to
managing risk and some of the Contemporary thinking around how that might transition from something that
that feels like it's something special to something that's just going to be um business as usual in the future um the
the first point I think is really important to cover is just the definition of AI and you you could have
um you could take half an hour just talking about the definition of AI because there's so many different perspectives of what AI is and it's it's
really part of the problem that I want to talk through today is um you know at the moment when we think about risk uh
there is a need to consciously um be aware that you you're using Ai and that that's part of some of the challenges
that we have um as it's being built into everything that we use but the definition there is from the digital
news Welles website uh where you know AI is it's is effectively a computer system
that can perform tasks um typically associated with human intelligence and that's learning reasoning um creativity
and decision- making and there's some examples down the bottom there of the slide so you may not be aware that you're using that you have been using AI
for you know the last 10 or 20 years you know email spam filtering um web browsers print in search capabilities um
even this video video call and the noise cancellation features that that sit behind the the algorithms that run so
they can hear me better and and don't hear the noise around me all of that is using the AI and then the things that I
suppose that we think about today around you know when we hear the def Ai and why there's so much focus on it right now is
what's been referred to as gener generative AI or gen AI tools and I'll cover that in a minute but that's I'm
sure you would have heard about it or at least um and possibly even use it and
that's the chatbot tools so open AI chat gbt is the main um example of that one
uh so AI is is in everything um we've been using it for a while the new thing
um is generative AI it does introduce some new risks which is why um there's been a focus on you know evaluating our
risk framework around Ai and thinking about where we need to head um with a
framework so just I thought it'd be good to extend on just the general use cases and use of AI into some specific
examples and there's a list there and there's I think um AI within new supps government there's there's lots of
activity and and it is in place and it is been used so like I said it's not not a new thing um the new bit is the
generative Ai and the chatbot um capability and and a simple way to think about that is um when open AI released
chat gbt um it was really the first time that all of us that weren't you know
technical people could have a conversation with a machine using our natural language and that's a very
powerful um um shift in terms of how we can uh use bi technology uh the news
Wells at edu chat is one particular example I wanted to highlight you've probably seen it in the news um if you
haven't um you know it's they've got some great information online so they they've rolled out a capability where
they've got a chatbot and it's designed to um respond to questions related to
schooling and their education and they've deployed it in a way that it's you know responsible and transparent and
safe so they have certain filtering in the product that they've deployed um so they can filter out um you know language
that shouldn't be used um any restrictions of top topics the other really good thing about um this example
and this trial that they're running across 16 schools is that if you you know if as a student if you ask it to
write you an essay which you can do in like the publicly available um equivalent chat box tools so the one
that um new's education system has developed and is trial in if you ask
them to if you add this the chat what to write you and say it comes back and prompts you questions and it does it in a way that that um you know takes you
through a process of critical thinking um so it's actually really uh a powerful tool to help with educating and
education system so the if you go online you'll find this a lot of information
around educat and um the way in which they're communicating very transparently
of How It's been used the way that they're really clearly explaining how they've been responsible ethical they're
ensuring that there's transparency the the safeguards in place how that made that publicly available and communicate
that online is exactly what we need to be doing when we're using um generative AI within government and that is written
within the current AI Assurance framework which I'll come to in a minute so I think the the key Point here is um
you know as as we start to use um AI tools um ensuring that we be really
transparent about that use enabling um you know the people that may be impacted from that use to be aware that it's been
used to have a say to be able to raise concern and for us to be able address those concerns is a really important
thing to have in place so when you think about a bigger picture
and again you'll hear there's a lot of hype around this area and I just wanted to cover um some background to why
there's hype there one of the key things around the hype is just the potential Economic Opportunity there is with
generative Ai and you can see on the right hand side there a report um from Microsoft and the tech Council um where
they did some modelling and they forecast that AI could could contribute as much as $45 billion annually to the
Australian economy by 2030 and that's their conservative modelling um it could be as much as $15 billion so you know
the actual economic Potential from this um new use of AI is sign significant
it's not a small um contribution to the GDP and and it goes as far as um
contributing to the pressures that we have around our stalling productivity in the state um where we've decline in real
W wages so um and that's a position that's been supported through the productivity commissioner as well so
strong awareness that you know there's a real opportunity here with this technology and there's a lot of
conversation um in regul around how do we legislate or regulate to ensure that
we're safely using this technology but there's also equally as part of that conversation um we need to make sure
that we're able to innovate um and attract and grow businesses is in the space because of that potential economic
value that it brings so I think that's like a bit of a broader picture um you know it kind of
is a reason why there's so much hype around this technology as well as the the risk and um issues that um this new
technology brings so the pro is The Economic Opportunity the the focus is getting the balance right with um
legislation and the Imp implementation of that through regulation uh there's lots of um
countries that are leading or taking a different approaches to this um so the EU is probably the most recognized one
where they're actually going through a process of implementing new law around AI um and there is some definit concerns
even with the countries as part of EU that that's a little bit too restrictive like it does maybe not get the balance
with Innovation right and they're really concerned that it's going to hamper their ability to maximize the potential economic value um through the
legislation law that they're bringing through under the EU so for us we've got to monitor understand and learn from
what's happening but there's always as you do with legislation at the Commonwealth and state level there's a there's a process we have to go through
to really work out what makes sense for um Australia and and for our
states so there's definitely a lot of new challenges that have come through with this type of technology and you can
see there just a couple of examples that I I'll talk through you you probably have seen or heard of this the This this
term of deep fakes um so that ability to basically copy someone's um image you
can now copy someone's voice you can generate and create video of someone um and that's that's effectively called a
deep fake if you're doing that without their their um approval and you're doing it that in a way which you you know
benefit or it has negative impact on them so deep fakes is a serious issue
and there's no one solution yet there's different legislation being introduced different countries to deal with it but
it's it's very complex like it involves you know um having to um coordinate
between government and Industry and social platforms it involves new technology of innovation um that's been
rolled out to help us identify if an image is actually where it's been generated then there's all these tools
and teamed and processes to be able to trace once we um you know have something that we can identify the source you need
to be able to trace that back to who originated there's lots and lots of complexity around this issue of defects
but it's definitely something that's um a focus um and needs to be thought through um at the state level and the
Commonwealth in the coordination that's happening at the moment um D also and there's another good example there
recently you might have heard with the US election that's in um um happening this year there was a robo call from Joe
Biden who urged the New Hampshire residents not to cast ballots in a Democratic primary and and um and to
wait and hold their vote because there's something more important coming up that was Jo went into voice it sounded
exactly like him um and it was complete deep fake so it's just generated off the tools that we have now these tools are
available I can go online and record my voice and you know I could just type in the prompt here and you wouldn't know
it's not me talking right now so it's the technology is that good um if I played that next to my if I spoke and
played you know the the that fake version to the version I have as I talk
you do pick it up so there's a little bit of war in my voice that you won't get through um you know how these tools
generate um and replicate my voice uh but for instance my wife or my kids would have no idea if if someone used
those tools and and call them up and was just toing away so you can understand you know how that can put at risk not
just democracy but there's a lot of um concerns around safety and what that means uh for communities last example
there which is um from the US courts and this is the probably the the the most common area that you'll hear um concerns
around AI is you know bias and you know could be gender or E ethnics religious
so these these platforms are um basically built off really big data sets and if you don't put the right controls
in place and if you don't if you're not really careful with it then the the bias of that data comes through um so the US
courts used this product called Compass um Compass sorry um and that was given
twice as many Vol positives for black reenders compared to White reenders so it was meant to predict who who's going
to reoffend and it was um you know get um incorrectly um targeting um a
particular race in terms of who could reoffend because you know the model wasn't accurate and you know the data
that was built on so there's some real examples that that are happening this is
not something that's coming in that's happening right now and there's lots of different things that are required to be in place to appropriately respond to
this so you can understand it's quite a complex and um sort of space that we're in right right now in the time in around
it because the technolog is moving so quickly um on the left there there's a few other I suppose points around
challenges that that are that are there and creative Industries is is one that's
kind of um has a lot of folus at the moment for the right reasons so um the
same company that released the chat gbt have released a new product um and you
can prompt and it basically creates a um almost like a movie really high
definition quality and it's um pretty hard to to to tell the difference between that and you know someone going
out and spending a million dolls on on a movie set and and creating a movie um that's not available at the moment but
again it's just starting to show this how quickly this technology is moving and the types of things we can be doing
and I really I mean I've got three kids and constantly looking at this technology and trying to understand as I'm sitting down at the table with them
what does it mean for them when they finish school or you know even um and go into the workforce what is that going
going to look like with all these new Technologies and like any in like major Innovation um disruption of Technology
some jobs will probably change quite a bit there'll be there'll definitely be a lot a lot of new jobs created um and I
think for us within government our role is to ensure two two things within government we're we're safe and
responsible in terms of how we use this and and there's a lot to that it's a small statement but there's a lot to it
but also our role in um legislation regulation so we have have obviously a role to ensure that the use of this
technology is is safe um and responsible um in the private sector and to anyone
within Australia so it's um the creative Industries is another area that and now
that goes also into intellectual property rights um so you would have seen again a lot of legal cases come up
uh where you know these these systems that are built and trained off big data sets they've used that off the internet
and they've used um um content that's under copy right law and and they're
starting to then um go through um have legal cases against those organizations that have used that
information the State security of um so these systems are very powerful you can
get a sense through hopefully what I'm saying and and some the examples I'm giving you just how powerful they are um
so we have to think about you know what does that mean in terms of cyber security the new threats it might have
and there's the threats that come through to this technology but there's also the the opportunity to use this
technology to counter existing threats or even new threats that could come through but like any new technology or
any new risk we really need to think about you know where are we protecting our most V vulnerable U you know are
being being ethical are we we ensuring that our you know critical infrastructure and and state assets are
secure and safe it's it's all of these considerations are normal I think for
any sort of disrupting technology it's the interesting point here is um you
know exactly what is this engineer technology and how do we establish all those different safeguards um when it is
quite a broad potentially impact area so a few challenges to go then I'd like to I'm a bit of a um I like to
think about the pros and cons of any technology and and you know we can we use AI today like I said um there is
ways in which you can do it and you can be safe about it there are some things you don't want to be doing and there's
some things that are okay to do and that's very much what the AI Insurance framework is about is providing that guidance and I I'll talk to that in a
minute but there's one more one more bit to this um you know painting the The Challenge and that's that's really
around um just how prevalent aoi is so
in November 2022 and I've already referenced open AI the chat gbt and
pretty sure most of you would have used this already and if it's open and available on your web browser you can just go and have a play if you haven't
had a chance to use it um don't with there's guideline on on this by the way so look at the new sub fils guideline if
you're going to go and look at this and use these tools just generally like even if you're not in in government and you're using these tools just consider
it to be completely open and any information you get through it from it just consider it to be um a source of
information but it um for instance I never really trust anything that comes back from these tools I'm always
referencing and cross check in as you would do ensuring that You' you've applied due diligence and how you might
use the information um that's my personal use within government again you can use these tools there's a guideline
on on on um you can look at which I'll show at the end of end of this um session to to give you some guidance of
what you should in be doing but it's just just consider it public no sensitive information in there you've
got a you know you can use it to um create templates and ideas um you can
use it to summarize public content um but you've just got to um know what you're working with in terms of the
tooling that it provides so that tool was provided November 2022 um and then where we are today with a
tool um this is how rapidly it's growing there's about 3 million customized versions of that product what that means
is if you've got a license to to you know to get more capability of that product you can create multiple versions
and customize them to to an extent so just off that one product there's 3
million at the moment in place um there's also a store so that that same
organization has created like an Apple Store it's one just for gbt and they also have plenty of plugins
so there's all these other products and um applications being built on top of chat DBT so straight away you can see
like this is just one product and the extent in which it's been used and then the consideration for us within public
sector is know um you know if we're starting to try to think about identifying and ensuring that we've
careful with AI um that's the extent that's been used off one product uh if
you think about the other products that are available um GPT I'm not going to go
into technical um definitions of things but the equivalent of that that foundational model or that that
technology there's probably another hundred of those that exist at the moment and they all have their own ecosystems and own applications and and
everything else and then what's happening is like our vendors the products we use in Enterprise like
Microsoft and Oracle and sap they're starting to integrate you know all these types of capabilities into their
products so in summary there's lots of activity AI is starting to get and particularly
journey of AI is starting to be embedded in everything and it's starting to come into the tools that we actually use within business so the obvious question
is like when AI is actually starting to be in everything that how can we ensure we um you know we've been safe and
responsible in that use um which is probably the big question that a lot of
people have been T trying to tackle when we think about how do we particularly from from the service that we provide
from DCS how do we start to guide or provide information to help agencies you know be responsible and and and to deal
with this huge complexity where you know AI is St need to be built into everything particularly generative AI um
when I'm referring to that particular um challenge with the information I've provided
so this wasn't explained to me um at all really and it's just because i' I've
been researching and in this space for a while that I I do understand and I don't think it's really clear to a lot of
people why people keep on referring to ethics when when we're talking about J AI when you when You' got really complex
integrated use of a technology all over the place it's very hard for you to you know um try to identify the if that
technology is embedded or used at the product um so as the technolog is evolving changing so quickly we need a
way in which we can make sure that you know we''re been ethical and that's why um when you look at a lot of the leading
um Assurance practices on on AI at the moment they really the foundation is of an ethic ethics principles approach so
ethics um in terms ofing you know we're Fair we've being transparent um you know we're able to we're accountable for the
decisions we're making you know if we can't explain how the model generates something um you know still our accountability to be able to make a
decision if we're going to use that information all of those ethical principles really connect well with the
problem space of of AI and gen AI because it's driven by data um you know
there's there's a lot of unknowns there's things we can't explain because the technology is just too too too complicated and that's the experts as
well there's there's things that these tools can provide as information or decisions and not even the experts can
explain how it derived to that decision um or that advice so you know an Ethics
based approach allows us to really stay focused on you what are the things that are really important that we have to mitigate risk around um it relevant of
how all this technology changes let's just be really focused on on the key points and that's ethics so all the
leading um sort of assurance practices around the globe currently F focus and
anchor um around an Ethics based approach so these PR the way it works is there's the principles here they then
break out into a list of questions you run those questions against you know your use case how using you're looking
to use the technology and then from that then you can determine the risk levels and and what you need to be doing to
reduce that risk So within the news worlds Insurance
framework that's very much what we have done as well it's following that leading Global breast practice the um enop um
developed this and we were the first or one of the first countries to to have it an AI Assurance framework so that was in
March 2022 he he has left government but he did a great job of of updating to a
version um the later version of the insurance framework just before he left and we're we're looking at the moment to
to take that forward so we're Consulting and going through a cabinet process to get a new version um agreed and and they
won't make that available but at a higher level this is the process that's within the framework you um you know you
work out if you you think you know think you're using AI there's some sort of level of AI or understanding of what
you're doing then you run through a questionnaire which is really around the business and the ethical issues and it
gives you risk profiles and it gives you advice and things that you should be doing and then once you run that
depending on the risk level you you'd seek advice from an expert at the moment we have in N Wes what's referred to as
the AI Review Committee so this framework is is is run and if you have a
residual risk so once you've applied your mitigation controls if you still have um um um high risk then you go
through to the AI Review Committee now this is has been mandated for agencies
to use since March 2022 um and you know that mandate hasn't changed so it's
still in place now the the question I suppose is you know p that picture of the
complexity around the tech technology of AI you can see here straight away that um you know we still have to have an
understanding are you using Ai and with the framework itself tries to provide examples and it tries to give you
example business function so it's easy for you not to have to be a technical expert to understand am I using AI so
it's mitigating you know bridging a little bit between having to understand if you using AI but providing other
factors to consider to help you realize if you need to run the framework but where we want to head through through
where we want to take it Forward is um you really want to get rid of that technology definition am I using Ai and
you really want want to then think through and have a set of questions on any digital solution that means that you know when
it's embedded in everything you're not going to you you um you're applying the consideration for any digital solution
use and it just embeds the consideration on the questions that you would have an AI depending on the things you would
check um you'd always forward through the Technology experted Group and depend in again on the requirement it might go
through to a specialized AI review group so this is kind of where we um see it
head in um into the future at the moment it is the previous slide but in the future we want to as much as possible
just make it as simple for a business or anyone to run a set of questions for it to be then be reviewed and validated by
experts and then go through to again more specialized experts as a result of that um we can only do that if we start
to think about our suppliers as well provide a lot of services so we're working with procurement team at the moment around a guideline around um you
know how do we actually procure services and think about Ai and what those questions should be uh and so that's
another key point to make um we we're doing at the moment and then in the future you apply again just this General
sort of questionnaire to the business so the reason why we're not doing this right now because the
question is well why don't we just jump to that um there's a few points to talk through through on that wh is that sorry
so back here um on on the first point we have to work to establish these controls
and procurement um so that's in progress at the moment which is good so we're kind of moving towards this what sort of
um broader model where we also um you know managing risk as we procure services from suppliers there's a
there's a need of in the capability to even ask and answer simple questions so your ability to answer these questions
where you're not just boting everything through and putting huge demand on your CIO or your data groups you know this is
different depending on the size of your agency um but you don't want every single solution and risk to just to flow
through because you'd have to pay and scale out this function quite big so
there's a need to educate and and for us to trial and and understand exactly how
um the business can run this set of questions and be I'm educated enough
that it comes through so there's not huge demand on you know the the resources they reviewing and supporting
um you know the risk around a digital solution so that's that's um one of the
key reasons I suppose why we're not deploying a straight away the other thing is we do need to build agency capability so there is a need to
understand AI here within agencies um and you know it's still pretty new gener
Ai and it has you know really effectively blown up in terms of its adoption across all the different
technology and product lines so we we need um to have the model we do at the moment so we continue to up skill
and build this capability across government it is there in some agencies by the way um it's not like it doesn't
exist but we do need to strengthen that before we move to this type of model where it's business General evaluation
you know agencies of of Technology check and then the agencies through the technology expertise can you know revert
to experts um this particular model I'm showing you is not something that I've seen yet um in you know what's happening
around the globe so also we need to test and refine and learn from this but where
we are right now today is the right place yeah so we've got an insurance framework um you do need to um run that
with the right skills within organization and that's deployment in the framework who can fill it out once that's done depending on the risk level
you know we can support going to an AR Review Committee um and it'll also through as you run it it'll tell you
what the different legislation requirements you need to comply with so records management example is a need of
running that Assurance framework any sort of decision of that needs to be recorded um and compliant um to the reg
um records act there's other legislation that's that's built into the tool as well so it covers off you know privacy
and information protection um you know health records um you give it covers all the different components that you need
to be thinking about in terms of managing that information um so just conscious of time
and uh had to I would have liked to speak to those a little bit longer but I do want to leave leave a bit of time for
questions just in terms of resources I have mentioned the insurance framework this is version one it's online um and
available of digital new Welles website so you can Google it you go and find it you can download it um like I said it
defines the the types of people can run it you still have to have a certain level of of um capability to run this
assurance framework and that's just at a higher level you need someone that understands data and data governance for
you know how you the that you're using um you'll need to have someone that understands the technology and the
solution and you'll need like an executive within the business that's kind of responsible for how this could
be deployed and used within your agency so there are the key roles you need to run the insurance framework and that's
not changing with the new version um that we're we're looking to publish other resources that are there
I've mentioned and again this is very much around uplifting capability capability and awareness there's there's
lots of free um courses online these days but um we tried to pull the key
things together and make it freely available which is what these are so simplified definitions again if you want
to start to understand the language used we've we've taken leading standards and we've we've created um a little uh sort
of a late person's definition of it it does get a bit technical but we've tried to make it more accessible uh leading
standards by the way we definitely advocate for um you do have to pay for leading standards so I'm not a big fan
of that because it straight away limits their their accessibility to anyone that wants to understand this stuff which is
why we try to provide this level of guidance but we definitely do advocate for standards if you're an engineer if
you're looking to implement these Technologies gen AI That's the chat Bots things you should or shouldn't be doing
if you want to do get better results there's the prompt Essentials and there's a cyber security um focus as
well guideline that's there um moving forward there's plenty of work happening um um so the left here
is that um on the GU the framework that we've got the new version we're looking to work with agencies and understand how
we can um turn that into a guideline so it's easier for them to to use within their own insurance practices so that's
something that we've mobilized and started working on now peur guideline I mentioned so you know the moment we
don't have specific procure procurement guidance for this technology and some of the additional considerations so the
team are working on that at the moment and that'll be built in and linked into the new um Assurance framework that's
that's um you know U will be released AI solution patter is getting a bit
technical but I do run a cross Department Technology Group and there's a lots of different ways in which you
can use this technology and Pat at a high level patent means that you can understand the type of Solution that's
been provided and then you can um link that through the typical types of risks and considerations based on the
technology that's been that you're selecting so again this this just helps this broader sort of sweed at managing
risk uh we do have a AI discussion pack that we're drafting so we um we engaged
across all departments the end of last year and the industry and Academia got some really good feedback and advice and
papers and references around what news need to be thinking about and what the priorities are so we we're working on
that at the moment um and looking to turn into something in which we can socialize um and drive conversation
around you know where do we head with the broader consideration of AI within government and there's a national AI
Assurance framework that's happening at the moment so um news Well is actually partnered with um DTA Commonwealth and
the AI Assurance framework that I've referenced before is um being used as a basis for a national framework um so
that's in progress at the moment there should be a national framework um of AI available around June is the
date um so that is it I think I'm close to time I don't know if I've left enough
time for oh yeah I should have left enough time for questions I think uh thanks very much Dan yeah there are a
number of questions and comments um but first of all thank you very much uh for that presentation I can see from the the
response uh and the comments and questions that we have had um that that was very much appreciated so fantastic
thank you um before I open that up uh I did take particular note of your slide
around the ethics based approach and noted uh the G act as being one of the sort of legislative instruments uh
within that uh and of course it is part of the the family information uh uh policy framework
within you and and of course I would advocate for inclusion of the State records act in that as well so look forward to
further discussions and that's that's actually that's that is in there so it's a it is a requirement um yeah okay y so
there's there is actually a lot of legislation regulation referen and even standards with an updated version
there's um almost too much like we've got of standards and reference that that
were in the appendex of the current draft version the latest one and we are reviewing that to be a bit more targeted
because you know you can get lost in in obviously you need something that's practical in terms of reference and managing risk um so we are we are
looking to review that to be a bit more targeted within running Assurance around the specific standards that relate to
particular considerations but at least from a from a legislative perspective of state and Commonwealth that um as far as
I'm aware the core ones are captured within the framework yeah correct fantastic um look the there was a core
question around whether State records news WS itself had a position or statement um on AI uh and that has been
answered uh uh by one of the the state reports New South staff and short answer is uh not yet but we're working on it um
and there's been referrals there um for everyone in uh if you'd like to direct your attention to the chat uh to
colleagues in the public record office Victoria uh Queensland state arches archives New Zealand and so on um so
that uh if you're after sort of broad principles around that um until uh State
records has its own statement that will provide you with some very useful um background
information um Dan a question for you around is there a community of practice
uh from D nssw that can help us all improve organizational capability uh in
respect of AI yeah so um just a bit of background in
opman um leaving government in December um and then there's been a transition
from within DCS of that framework across into the digital news of Wales our focus
and and since the transitions occurred is is really just to get into the detail of the latest version and start to
engage across departments to understand um you know where they're at in terms of the cons consultation around that um we
we do we are reviewing and and uh some of the functions that support the AI Insurance framework so there's an AI
Review Committee which contains experts um industry experts uh that can provide
advice you know once you've run the insurance framework for example if it's if it's high still in still a high risk
after you run it you can consult with them as part of that review of that group we are thinking about the broader
you know structural support around this and that's um so that's in consideration at the moment there's no we don't there
is no sort of stand even like last year before it came across DOA there isn't a
group at the moment that's sort of be sitting there supporting um you know adoption of and managing of AI um
Insurance framework into the to the agency's RIS Frameworks but that's intentional around the guideline that
I'm Mo I've just started commencing mobilizing the team around like we we do want to engage and understand how
departments are currently doing this and where there are where where we can learn from them that may not be current
framework but also how we can um take their feedback and and improve a guideline the intention of doing that is
not just to you know release the new version of the framework the intention is that we could start to move towards
having something that's easy for people to pick up and integrate into their own risk Frameworks like the Strategic direction for this the ambition around
it is it becomes normal part of risk management it shouldn't be anything that's particularly different um it does
need to be different at the moment because there's just an upskilling requirement and this you know we need to get that those skills within different
parts of of the agencies and there'll always be a need for additional support services but all of that it's still too
early for us to have a position around that but we definitely with the guideline the consultation we will be um
um understanding exactly what what is the need and what that could look like so it's a bit of work work to do in that
space yeah okay great um I guess in a sort of similar vein there's a question
around whether one of the sort of controls recommended would be an Ethics Committee for organizations is
implementing AI yeah yeah definitely yeah no this ethics committees is a um
within the framework even referenced at the moment that you know you could based on certain questions that they actually
the recommendation is to to speak to an Ethics Committee um I've been in the role two I suppose had the framework for
two I haven't operationalized it or run it yet so I don't like in terms of being talking to the other departments and
understanding know exactly how they're using that that's part of the guideline work so I don't actually know who's what
ethics groups are established across government I'm really interested to get out there and and see and understand um
so again that again I think what what what I can safely say is there's going
to be functions that are required that aren't don't exist in smaller agencies and we're going to have to work out a way to provide access to those services
like that's that's typical for even what we do today in digital so um the complexity comes down to what we all
know is like how who pays for that how do you fund it how you cost recover know there's there's all of those elements so
there's a if you need to stand up a new function to support where something may not exist because of an agency side or
size or whatever other reason um the complexity tyly comes down the funding but hopefully for us at the moment um
yeah we'll get out there we'll get the guideline I think just in terms of trying to understand what things look
like and how this progress in once we get the guideline done um and published and we should have a draft version
shared between departments hopefully in about three three months 3 to four months depends on the consultation um
but that should start to even shape so as a guy line we should we'll be able to start to answer some of these questions
you know you do need these functions established in your agency um you know these are the ones that we're aware of that you could leverage or you know this
is potentially a strategic opportunity that we have to elevate within government like we have to establish something new because there's there's a
gap and a need of that um but until yeah so definitely definitely um ethics
groups uh are required the sort of evaluation of Ethics um it's one of the
core functions that are needed to to assure the use of our yeah um but there's a few questions
which kind of go to the very nature of sort of the framework and someone such as um you know whether digital is going
to provide any guidelines on security or um I think you touched on around procurement um will the framework
provide use cases or information for sectors where AI ought not to be used such as potentially Health decision
making and so on yeah yeah it it does the framework like as you run through it
it does have like certain questions it might answer it it'll it'll um say that you need to pause your project because
the potential harm of that not being addressed is too significant so depending and it is use case specific so
you can't that's what Frameworks are yeah so framework is providing that General structure in which you need to
still understand your business context and still make the decision within your business whether that that implementing
that is um going to be a higher risk or a lower risk to what you currently have I think that's a really key point to
make as well a lot of the things you see even in the in the media conversations they focus on use cases and say it's
it's terrible it's not getting things completely right it's causing these problems um we we we've got to be a bit
um uh broad broader in our thinking around um when that's raised because any
Solution that's brought in that's going to improve or reduce risk and you know and potentially um reduce harm that's
created is better than not doing so there's always this question around well what what is what does it look like if
you're not doing that and what are the options um other options or technology options you might have looked at so I think it's really important to always
think about um particularly when you're looking to to use AI or in bed AI or if
you're hearing about AI use cases um we've got to educate ourselves and start to be a bit more um U informed around
not just looking at the isolated risk of an AI but thinking about the risk of not doing is a really important consideration again that that's is is
business decision that we don't the framework itself doesn't dissolve responsibilities that exist today but we
have capability with all with all the agencies and departments to assess digital Solutions and and accountability
with business how they use those and the information that exists like it's not that's not a problem that we're trying
to solve because that already exists what we're trying to solve is trying to understand what are the additional functions or or different considerations
to this particular technology and how do we start to embed that in what we already have across governments um it's
it's an interesting point because um you know we we have heard uh know some
people suggest or even defer that there needs to be some sort of central group doing this but that does not make sense
like govern is so big um you know we need to leverage the capabilities we have we just need to understand the gaps
and it's the same with legislation um and that's the that's um most of the
countries around the world are approaching legislation this way they're not looking to create legislation for a
they're looking to understand the gaps of existing legislation like through scenarios of this technology can our
legislation C def for it and if it can't can we amend the current legislation or is there something so unique about this that we need to think about something
new so that that is a similar similar approach we need to look at what we have um grow from that and not to create
something new around this technology because there'll be another disrupted technology you know after this whether
that's Quantum because Quantum is moving seems to be moving a little bit these days so they'll be next we need a a
scalable sustainable model for new technology being introduced in the government yeah I think the and I might
just make this our final question for this session but I think Angela's question is possibly not dissimilar to
that um where she's commented that a lot of capability is overseas um so you know
uh her agency is using data or source code to build this functionality where the records are being stored and how do
we guide the opportunities to explore versus obligations so yeah yeah yeah no
I think I think the incentivizing and supporting Trials of this technology and
is is is a really critical part of us um Ed not educating ourselves as well like
we don't have that opportunity to tral with with this new technology and do that in a safe way then it's hard for us
to get informed around it and that flows on all the decisions of what we do if we're in a regulatory function or or you
know we providing services to communities or we're supporting people that provide those Services um you know
we all benefit from that getting access to Tri these and understand what the technology is the digital restart fund
is um focused on um and if you're not familiar with that fun you can look on digital new's website but there's a
review around prioritizing and allocation of of the the digital restart fund towards that type of trialling where
you know we can um look to fund and um support through you know the networks
that we have and the different Frameworks to do that safely um you know trialling this type of Technology um to
understand it but also to to benefit of and implement it and there's concept stand boxes and um sorry M probably just
the time but sandboxes is a a really um good way in which we can be thinking
about how do we start to tra these Technologies in a safe way because the concept of it is really that you you've
got a very controlled environment um you know you you're mitigating any potential harms or unknowns through that
controlled environment but you can actually test these concepts with customers you can you can evolve the
regulatory bodies to so they can um build out effective Reg ation through trialling of the you know the solutions
and the technology that's there so I think the concept of sandboxing is definitely an opportunity um that you
know we would advocate for when you're thinking about Innovation and you know the need to continue to fund and support
people get access to technology and the skills um you know and being able to um
know the process they can run uh to trial this is is a really important part of you know how we move forward yeah
great um look I think that we might leave it there um but again just to
reiterate our thanks uh to you for your time this afternoon uh as I said uh well
there we have ai generated Applause um uh for your presentation going off all
over the screen so thank you very much uh for your presentation uh this is an
area that we inevitably uh will hear more about um and we'll learn more about
and I think this has been a really great um session for our our records managers
Forum attendees so thank you very much thanks P thanks everyone okay thank you
all right uh if we can move along with our presentation this afternoon so I'd
now like to introduce Katherine Robinson uh Katherine of course is well known to many of you here at the Forum uh as one
of our senior advisors within State records and Katherine will be providing us with an update on the record keeping
monitoring exercise C over to you thank you thank you Martin um and I'd like to
wish everybody a good afternoon I'm speaking to you from gadigal country um
now for many of you you'll be aware that the annual recordkeeping monitoring exercise has started um and as a
reminder the state records act requires each public office to report on its records Management program the
recordkeeping monitoring exercise enables your organization to meet this obligation in the State records Act
the focus for this year's exercise is to obtain an overview of the level of maturity and Conformity of public office
records Management in simple terms we're looking to see if there's been any changes in how well the jurisdiction
meets its obligations under the state records act I'd also add that the um
assessment of your organization's records management um also provides extremely useful information for your
organization on its recordkeeping maturity and Conformity and identifies the opportunities for um Improvement the
information you provide to us gives us a snapshot of the state of Records Management in New South Wales and that
also helps us to um plan and develop the resources that um are being needed by
public officers the recordkeeping monitoring exercise runs for five weeks um and the closing date is Friday the
5th of April 2024 um could I have the next slide please
okay so each public office is being asked to make an assessment of Records management using the rmat or the records
management assessment tool the rmat is available for download from the state records website and it's based on the
requirements in the State records act there's 19 questions in total for you to answer um with each question in the rmat
you need to identify the level of maturity so make sure you identify the information or evidence you've used to
support or Justify the selection of the maturity level you choose in your assessment um public officers are also
encouraged to provide comments um in their assessment which also provide um
context to the answers you're providing the information you collect as part of your rmat assessment is then um collated
into the online assessment form I note that the identification of relevant
evidence is an important part of this self assessment process this is an evidence-based assessment so there is an
expectation that there is evidence to support the level of maturity that you've chosen um including information
about evidence is important but when you're PR presenting your assessment to your audit and risk committee or
discussing it with an internal auditor or another interested party who may want to understand why you chose a particular
level of maturity for your assessment um when reviewing the assess M responses State records also looks at
the types of evidence that have been EV um identified and the information that's been provided by the public office this
information helps us to understand and identify what you're using to support
your responses but also what kinds of challenges are being faced by public officers in um their improvements of uh
Records management and recordkeeping and you'll see this reflected in the state of recordkeeping report for this year
we'll be once again reviewing comments and responses again um and um including
relevant information as part of our reporting on the 2024 recordkeeping monitoring exercise so all I would ask
is when you review the five levels of maturity for each question please make sure you choose the level which
accurately reflects the current state of practice not a future State remember if
you've not achieved everything that's in that scope or the definition for the
maturity level um then we would ask that you accept the lower level of maturity
i' would also stress that level three is the Baseline compliance level and indicates that you meet the requirement
levels four and five indicate that the organization has gone beyond meeting the
compliance requirement and is achieving a higher level of performance or innovation in the topic area could I
have the next slide please I wanted to remind all public
officers that there has been a change to question 19 to reflect the recent changes to the state records act um
which came into effect at the beginning of this year there are five new levels of maturity for question 19 so please
make sure you download the February 2024 rmat um as this will have the
correct version of the five maturity levels and these will be the maturity levels you'll see when you go to
complete the online assessment form um so now I'm just going to take you through a very quick mini tour of
the service portal apologies to those who've been using the service portal already um but this is for those who may
this may be their first time getting into the service portal so when you um log into the service portal this is the
screen you'll see the assessment box which is circled with red is the one you need for the records manage uh the
recordkeeping monitoring exercise when you click that um assessment box this is
what you'll be taken to it shows you a list of Assessments for your organization so um I'm showing you a
screen that is a real screen for the State records Authority New South Wales and as you can see we've completed the
rmat 2022 rmat 2023 and we now have a
create button for 2024 so when you hit the create um button in your um
assessment response screen that will take you to your brand new assessment form ready for you to complete um okay
so this is what the assessment form looks like at the very top of the form you'll see information about the
organization um if you're a government agency department or authority it will identify what cluster you are and for
every every entity um covered by the state records act it will identify what kind of public office you are what
sector you belong to um we asked some basic information at the beginning of the assessment form which guides us to
um put some context around the answers that you're providing so the questions about budget and size of your
organization just give us a picture of how things are in particular size or
particular resourced um public offices um on the right hand side you'll see um
a column called steps and this is actually a progress bar so as you work through the assessment form it takes you
down each step so there's a step there for all of the 19 questions okay so if
you haven't seen an assessment form before this is basically what it looks like it's fairly straightforward so
you'll get the question um and here I'm showing you the question seven on capability and capacity you're offered
the five levels of maturity for this question you just need to select which one is appropriate then as you can see
there's a box for your comments and a block a box below for identifying the
evidence that you have used for your um choice of maturity level and on the far
right side you can see how you've progressed through the various questions on the steps or progress bar then when
you get to the end of question 19 when you scroll down you will see this magic
statement which says you're finished so please make sure you click the submit button um if you hit cancel it will
completely remove all your answers so please make sure you hit the submit button and that's it you've lodged your
assessment um when you go back to your main screen under the assessment box you'll be able to then go and download a
copy of your assessment for your records okay so the results of the recordkeeping
monitoring exercise are going to be available to you in the first quarter of the next financial year um just like
this year we'll publish a report on our website and also in our annual report then we will um uh publish um reports to
public officers on their participation in the actual record keeping monitoring exercise like last year um we will
also list those public officers that didn't make a submission to the monitoring exercise now I've included a
link to this the 2023 um recordkeeping report if you haven't already seen it um
please have a look um and lastly if you have any queries about the monitoring exercise or you're having any
difficulties please get in in touch with us at state records.
nw. email um and we will be very happy to help you um are there any
questions um Katherine there is one question from Kay in the chat um asking
when agencies will be able to upload the tool instead of having to manually answer the questions in the port um at
this point in time that's not actually in our development um process um so I'm
sorry but I don't have an answer for you on that um at this point in time yeah we certainly don't have any uh short-term
plans for that um having developed the developed the system and invested uh in where
we're at at to date um that would possibly be a future uh enhancement but
not not immediately um there's a question uh Jill has her hand up Jill
yourself or if uh behind the scenes we can unmute Jill
anyone uh Jill in the meantime are you able to type in your comment or
question oh okay am I hear you can you hear me now yes inde it's weird um no I
was just saying just to let you know I was actually in the portal and um it
wasn't loading for me when the create when I got through to create to be able to do my submission yeah okay um jel you
might be experiencing a technical glitch um could you send us which we we were
anticipating this might happen um so could you send me an email to gavre at
State records letting me know that you're having this technical glitch and we will get our systems administrator
onto it ASAP thank you um anybody else who's having a similar situation where
they click create and it doesn't load the assessment form please send us an email and we will get on to it for
you thanks Katherine and thanks J maranne has asked whether um all
questions have to be done in one sitting or can you save as you go um Angela mcing has uh responded to that that
needs to be done in one sitting uh and so we'll uh add that to
our enhancement been suggested thank you um and someone who
hasn't identified them themselves has asked about is a big change to the access directions yes question Katherine
yes it is a big change um because yeah so I rather than just give
you the five levels you really do need to go and have a look at the maturity levels in the rmat um it reflects the
changes to the legislation where the default position is now that any state record 20 years or older is
open so if you are looking at the previous access question uh levels of
maturity you are not matching up with where it is for this year so please go and download and look at the latest
version of the rmat because that will be the best way to um assess where you're
actually sitting great thank you uh look I think
that's all of the questions for you so thank you Catherine move on um so next
I'll move on now to chrisy chiri who's our senior advisor agency services on uh
amendments to the state Recs act and an update on those chrisy over to you thank you Martin and good afternoon everyone
all right so I'm just doing a quick update for you on the amendments to the
state records act that are um administered by museums of history and
they were the two changes that we had the transition period for last year so
the transition period has now ended and those um changes that we flagged as
Martin and Katherine have both mentioned did come into effect on the 1st of January 2024 and a current now so um I
know I spoke to a lot of you last year I'd like to thank everybody for their action on access Direction renewal and
registration last year it was a huge undertak taken by everybody across the jurisdiction in New South Wales
389 um public officers were contacted and engaged with and we have over 80% of
coverage of the jurisdiction now who have taken steps to um ensure that
sensitive records um remain closed to Public Access once they're 20 years old or older so I'd really like to thank
everybody for their efforts in that space so the access Direction and are
now um you do not need to register an Open Access Direction anymore you cannot register one the default position is
open but you can continue to register Early Access notifications um or closed um and this
year for 20124 now transfer plans will be required okay so yes the ACT changes
um for part six became effective on the 1st of January 2024 um 390 public officers um
directions for more than 80% of the jurisdiction now um and just a refresher for you all although I'm sure you all
know the Open Access period has been reduced from 30 years to 20 years records that are 20 years old or older
are open to public access by default and records that have sensitivities can be
closed under a closed Public Access Direction records that can be made Ava
immediately available to the public sooner than 20 years can be um opened immediately under an early access
notification so our Focus this year will be on the new requirement for transfer
plans um so there is a requirement for public offices to submit a transfer plan during 2024 you do have all year to do
it you'll notice that we haven't come out with a lot of communication around that because we are still waiting for
the regulations to be published and um there's an update about that in the State records part of the presentation
later I just want to let everybody know you all only need to submit one plan from each public office so we've had
some people have a go at doing it in before the advice has come out and they've sort of done separate transfer
plans for separate record sets that's not the case that's not what's required so if I was from museums of History I
would create one plan that spans um the 5 years so these plans will be active
from 2024 to 2028 a new plan won't be required until
2029 um and in that one plan then I can add details about the records that I
hold that are required as state archives in an approved retention Disposal Authority um I know I've sort of
demonstrated the tool in the portal that we've had before but we're just looking for a high description of high level
description of the records what sort of format they are what sort of condition they're in an
estimate of the quantity and an estimate of when you're intending to transfer them or if you're intending to transfer
them um and we will be um communicating with you once the state
records regulations have been published and we will be coming out with um resource to support you to submit a
transfer plan as the year goes on I have I am happy to meet with people if they
would like to have a chat about their transfer plan if they're sort of keen to get started um I already have been doing
that with some agencies but um we're here the agency Services team at museums
of History um can be contacted as always at trans at mhns sw. AU and I
think that's it from my presentation but I expected that there may be some questions um so I'm happy to take
questions Martin if we have got questions on the board yeah sure so uh
one from uh one of our attendees ask me is there a template or Prof for that's
been developed to support agencies so I think that's possibly answer easily yep
so there is the tools being built it's on the portal it is a tool that you can
go in and start and then add to as you go throughout the year um but we are working on a fact sheet that we're
trying to get up quickly as an example um we're going to do one for local government and just for um other
jurisdictions as well because we've been asked for that so that's sort of in the works at the moment yeah good thank you
uh any other questions or comments from anyone uh just to follow up there's a
bit of a chat going on the in the background um question a comment from
Angela about fact that the access directions were a bit of a surprise to see in the rmat uh and will agencies be advised of
any other changes in advance um so Angela as Katherine's responded to you
the changes to rat reflected changes in the State records act uh so yes there will be a change to
rmhp uh in relation to uh next round in respect of transfer plans uh that
reflects that change in the State records act uh but of course uh there's
not often that there's change to legislation uh and indeed therefore there won't be uh you know any
significant changes around our matat uh following that round um unless there's
further changes to legislation um part of the reason for that is that we're trying to establish Baseline and
comparative information uh in order to be able to do that uh the intention is for ourm to remain fairly consistent um
from year to year uh there might be some minor changes uh relating to
non-legislative changes U but the majority of them are covered by these two major changes to the state records
act um so that's the explanation on that one any other questions or comments on
transfer plans no all right thank you very much
Christie I'll now hand over to Steven poter uh manager of State records for a
general update uh and indeed to Angela mcin who's our other senior advisor state reports so over to both of you uh
this is a very um quick update and I too am speaking from gador Land last year we
consulted with everybody about additional classes to cover the disposal
of identity verification records the board recently approved those changes
and they've been incorpor ated into g28 um so they allow you to either hand
back the identity verification documents and just create a record and keep that that they've been cited or if you do
need to keep a copy to dispose of it as soon as possible um it's not meant to
apply to law enforcement agencies or investigation agencies that have a good
business reason to hold on to these identity verification documents um it's
g28 has been updated and it's available on the website now if you want to have a
look they're in customer service and under Personnel recruitment um next slide
Angela the other thing I just wanted to point out to people also this is on our main Disposal Authority page we've
created a big Excel spreadsheet which has all the public offices and small
public offices and agencies by cluster with the link that every Disposal
Authority um they've been permitted to use and that has hyperlinks so it's just
a really easy way if you're confused to find out what Disposal Authority you can
use it includes all the general ones for where you're doing copying and migration projects and it also includes a link to
the normal administrative practice guidelines um this is a dynamic document
we have to change it every time there's a Machinery of government change um it gets changed after every board meeting
because the disposal authorities change um but it is being used by people to help them to do the armat um it's being
used by Consultants it's being used by museums of history as well um because we understand that it is quite hard at
times to find the relevant Disposal Authority um if you do have a look at
this and think there's something missing or something's wrong then um please get in contact with us at g at state
records. nw. Au and that's it for me thank
you thank you Angela um hi everyone um nice to meet you in this forum um spoke
to quite a few people last year when I was with museums of History New South was working with Christie on the access
directions project uh but I'm in this role while Laura Baldwin is on leave at the moment um just a few very quick
updates uh from me so on the the building the archives policy uh you've
heard about uh through a few different updates uh there was consultation last year from May to June um which then led
to the release of a consultation draft updated policy for feedback in October
last year you can see that um draft and the report on consultation on our
website as you can see there we have 185 submissions uh most of them through an
online survey um but also through some uh verbal feedback and via
email we've given uh that current version of the updated policy to the
board for initial consideration at the most recent board meeting um but we had a new we had some new appointments to
the board as you might have noticed from the announcement um and we wanted to give
them plenty of time to consider this fairly uh significant Foundation document for retention and
Disposal um and following the conversation with the board in February
they asked us to do a little bit more targeted consultation with one or two parties and it will go back to the board
in April um we're hopeful that the the updated policy will be approved at that
meeting and we'll be keeping you informed of that okay so the next one is just a very quick reminder if you've
been reading for the record uh you'll have seen that uh the satisfaction survey is still open um
it's been open for a while we'll Hing to um we've had some had a reasonable level of response but um the more the better
to get a good understanding of what kind of issues people have with the the way services are being provided both by
State records New South Wales and museums of History New South Wales that's a a joint exercise um it'll stay
open until the end of this month so we'd really encourage you to um to submit
your response it doesn't take too long um and the information is certainly very helpful for us um the link to the survey
is in the the February edition of for the record and of course if you have any questions you can come to us through the
usual gck email address and uh just very briefly on this as as christe mentioned
in in her SE section on um the access directions we've been working with
parliamentary council's office on the remaking of the regulation uh it's that work is still in
progress PCO busy people as you all know um uh and I suppose the important thing
to note is that in terms of um the transfer plan
requirements what you can see in the tool that's available on the service portal already it's live um it's it's
really it's a prototype but we we're not expecting a change from those requirements the instructions we're
giving to parliamentary council's office are very much in line with the requirements that you see in that tool
so um it's a good guide in terms of that question earlier what you see on the service port the moment is a good guide
to what will be expected of You by the end of the year in a transfer plan um and we'll keep working with
parliamentary council's office to finalize the regulation and of course we'll be letting everyone know when when
that's actually become law and I think that might be the end from
me was chck indeed great uh you are you are
Nostradamus s po thank you very much Stephen thank you also to Angela for those updates um we
just had one question about whether the draft regulation has been published um it's not quite ready for publication um
as stepen mentioned it's just going through um PCO for drafting at this stage uh so we will provide information
to you all as soon as possible um about the regulation all right uh are there any
other last minute questions or comments before we close off today's
Forum opportunity going going gone uh thank you uh thank you for your comments
uh about uh the the session and our speakers thank you of course to uh our
colleagues uh at um Dan Department of customer service but thank you also to
um everyone from the team from State records and museums of History New South Wales and there's a lot of work that
goes on behind the scenes to make sure this runs quite smoothly um as well as the speakers so thank you to everyone um
in the State records team and MH nssw team who've been involved either front of house or behind the scenes uh with
this afternoon session all right we will be in contact with another records
managers Forum date uh very shortly and hope to see you there um as always if we
can assist in any way um with your work uh please do contact us uh The Forum
also of course is a great opportunity for you to get to know and meet each other so I hope that that has uh been
achieved a little this afternoon um and that those connections and networks are being made for now thank you all very
