Tools and resources for monitoring recordkeeping

Find out what tools and resources are available to assist in monitoring records management and recordkeeping performance in your public office.

Last updated: 15 January 2025

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Records Management Assessment Tool

The Records Management Assessment Tool (RMAT) is a self-assessment tool designed to assess the conformity of the public office with requirements of the State Records Act 1998 and standards issued under the Act, capacity of a public office in achieving best practice records management, that is, extending beyond the minimum requirements.

Standards

Each standard issued by State Records NSW has compliance timetables, which list all requirements contained in the Standard.

Monitoring guidelines

These guidelines cover performance monitoring of records management programs and recordkeeping within a public office. They provide practical tools and examples to help public offices establish their own monitoring program that meets their organisation’s recordkeeping objectives.

Monitoring recordkeeping performance guidelines

Recordkeeping monitoring exercise

The basis for the recordkeeping monitoring exercise is provided by section 12(4) of the State Records Act which requires each public office to report on its records management program in accordance with arrangements made with the Authority.

The state of recordkeeping report 2024 includes the summary results of the recordkeeping monitoring exercise.

The results can be used for benchmarking against the rest of the jurisdiction or by ‘public office type’.

Please find reports dated 2023 below.

For reports of monitoring activities prior to this date, email govrec@staterecords.nsw.gov.au

Future recordkeeping monitoring exercises

State Records NSW has advised public offices that we will not conduct a recordkeeping monitoring exercise in 2025.

This approach is being taken to ensure that public offices have sufficient time to make any changes required because of the current review of standards and the code of best practice, which provide the basis for the RMAT questions.

State Records NSW will advise public offices in 2025 of the approach to be taken in future recordkeeping monitoring exercises.