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The activities involved in:
See the relevant function/Acquisition for records relating to purchases that are not made via contracting-out or tendering processes, e.g. use Equipment & stores - Acquisition for the acquisition of equipment and stores.
See the relevant function/Policy or the relevant function/Procedures for policies or procedures regarding contracting-out.
See the relevant function/Activity for records relating to the actual work performed by consultants, contractors, vendors or employees from external bureau services.
See Tendering for records relating to receiving and assessing tenders.
No | Description of records | Disposal action |
---|---|---|
4.0.1 | Records relating to the hiring and use of consultants, contractors, vendors, suppliers, employees from external bureau services or the services of shared service providers.
| (A) For specialty contracts: Retain minimum of 12 years after expiry or termination of agreement or after action completed, whichever is later, then destroy (B) For standard contracts or agreements: Retain minimum of 7 years after expiry or termination of agreement or after action completed, whichever is later, then destroy |
4.0.2 | Summary records created to facilitate the management of consultants, contractors, vendors, suppliers or employees from external bureau services used by the organisation, e.g. registers of preferred contractors, contact details. | Retain until administrative or reference use ceases, then destroy |
4.0.3 | Records relating to the management of commercial ventures and services where the organisation provides the service. Includes the provision of consultancies and other professional services. Includes:
| Retain minimum of 7 years after provision of services ceases or minimum of 7 years after terms and conditions of contract are satisfied, whichever is longer, then destroy |
4.0.4 | Records relating to commercial ventures and services that did not proceed or where the tender/expression of interest, etc., was unsuccessful. | Retain minimum of 2 years after action completed, then destroy |
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