Local government (FA450)

Elections, referenda and polls

Activities associated with the conduct of elections, referenda or polls.

See Councillors for records relating to the election of the Lord Mayor, Mayor or deputy mayor by Councillors.

No	Description of records	Disposal action
10.1	Key records of elections. Includes: electoral rolls declaration of results.	Required as State archives
10.2	Records relating to the reporting of election results to the relevant authority, e.g. the NSW Electoral Commission.	Retain minimum of 6 years after date of election to which the records relate, then destroy
10.3	Records relating to the conduct of elections. Records include: voters' and electoral lists notices of appointment, candidature, failure to vote candidate information sheets returning officers correspondence and accommodation arrangements polling station arrangements appeals regarding rolls, including enrolment claims and objections requests for recount objections notifications of civic office vacancies applications to dispense with a by-election where casual vacancies occur in civic offices, including determinations of applications.	Retain minimum of 4 years after action completed, then destroy
10.4	Records relating to the preparation for elections. Records include: ballot papers applications for enrolment records relating to the printing of ballots postal votes pre-poll votes statistical information sheets from nomination papers. Note: the disposal of these records is currently regulated by the Local Government Regulation section 391 (4) and (5).	Retain in accordance with the Local Government Regulation, then destroy

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