Activities associated with the conduct of elections, referenda or polls.
See Councillors for records relating to the election of the Lord Mayor, Mayor or deputy mayor by Councillors.
| No | Description of records | Disposal action |
|---|
| 10.1 | Key records of elections. Includes: - electoral rolls
- declaration of results.
| Required as State archives |
| 10.2 | Records relating to the reporting of election results to the relevant authority, e.g. the NSW Electoral Commission. | Retain minimum of 6 years after date of election to which the records relate, then destroy |
| 10.3 | Records relating to the conduct of elections. Records include: - voters' and electoral lists
- notices of appointment, candidature, failure to vote
- candidate information sheets
- returning officers correspondence and accommodation arrangements
- polling station arrangements
- appeals regarding rolls, including enrolment claims and objections
- requests for recount
- objections
- notifications of civic office vacancies
- applications to dispense with a by-election where casual vacancies occur in civic offices, including determinations of applications.
| Retain minimum of 4 years after action completed, then destroy |
| 10.4 | Records relating to the preparation for elections. Records include: - ballot papers
- applications for enrolment
- records relating to the printing of ballots
- postal votes
- pre-poll votes
- statistical information sheets from nomination papers.
Note: the disposal of these records is currently regulated by the Local Government Regulation section 391 (4) and (5). | Retain in accordance with the Local Government Regulation, then destroy |
