The activities related to preventing loss and minimising threats to life, property and the natural environment, from fire and other emergency situations.
See Authorisation to Council for records relating to the appointment of emergency personnel.
See General Retention and Disposal Authority - Administrative records Committees for records of committees (including State, District and Local Emergency Management Committees).
See General Retention and Disposal Authority - Administrative records Community relations - Conferences for records of conferences relating to emergency prevention and response.
See General Retention and Disposal Authority - Administrative records Community relations - Public reaction for records relating to the handling of complaints concerning existing and potential hazards.
See General Retention and Disposal Authority - Administrative records Equipment and stores for records relating to the acquisition, disposal and maintenance of emergency and fire fighting equipment.
See General Retention and Disposal Authority - Administrative records Property management for records relating to the design, construction, maintenance and security of emergency management centres and bushfire control centres.
See General Retention and Disposal Authority - Administrative records Strategic management for records of policy, procedures and standards relating to emergency prevention and response.
See General Retention and Disposal Authority - Administrative records Strategic management - Audit for records relating to audits of disaster preparedness.
See General Retention and Disposal Authority - Administrative records Strategic management - Joint ventures for records of agreements relating to emergency prevention and response.
See General Retention and Disposal Authority - Administrative records Tendering for records of tenders relating to emergency prevention and response.
| No | Description of records | Disposal action |
|---|
| 11.1 | Records relating to the establishment and disbandment of rural fire brigades by the organisation, e.g. notices of establishment, disbandment, appeals and Ministerial determinations. | Required as State archives |
| 11.2 | Reports compiled or commissioned by the organisation into emergencies, bushfires and incidents where the organisation applies to the State Government for special assistance or where there was loss of life or extensive damage to multiple properties or the environment. Includes, research, summaries of consultation, final versions. | Required as State archives |
| 11.3 | Records relating to the management of emergencies that involve loss of life or extensive damage to multiple properties or the environment. Records include: - details of works carried out and assistance rendered, etc.
- debriefs and reports
- advice and warnings to the public.
| Retain minimum of 25 years after action completed, then destroy |
| 11.4 | Records relating to emergencies involving minor injuries and damage to property and the environment. Records include: - details of works carried out and assistance rendered, etc.
- debriefs and reports.
| Retain minimum of 7 years after action completed, then destroy |
| 11.5 | Records relating to liaison with emergency services providers and preparations for emergencies. Includes: - hazard prevention and reduction operations, including the reduction of bush fire fuel, creation of fire breaks, e.g. maps detailing locations of operations, field books, reports and summary records of works carried out, etc.
- liaison with emergency services providers on coverage, planning and welfare relief
- the establishment of emergency control centres
- the issue or receipt of notices concerning emergency situations and emergency prevention activities such as danger periods, fire bans, fire hazard reduction activities etc.
| Retain minimum of 10 years after action completed, then destroy |
| 11.6 | Records of routine day-to-day operation of emergency control centres and emergency communication equipment, including radio and communications logs and schedules. | Retain minimum of 2 years after action completed, then destroy |
