The activities involved in providing library and public information access services.
See General Retention and Disposal Authority - Administrative records Information Management - Agreements for records relating to the establishment, negotiation, maintenance and review of agreements for the operation of library and information services.
| No | Description of records | Disposal action |
|---|
| 18.1 | Records relating to the control of the library collection and provision of library services. Includes: - control and tracking records, catalogues, shelf listing, discard lists, accession lists, borrowing records, overdues etc.
- membership applications, parental/guardian permissions and summary records of borrowers
- library research services and enquiries
- outreach activities, including book clubs and book readings, children's activities, holiday programs, online services and social networking, e.g. blogs.
| Retain until administrative or reference use ceases, then destroy |
| 18.2 | Records relating to the acquisition of items or information resources through donation or permanent loan, including gifts, e.g. manuscripts, private records collections, publications, etc. Records include conditions for library donations. Note: private records and objects held in local studies collections are not State records. | Retain minimum of 7 years after donation is received and finalised, or until terms have been fulfilled, whichever is later, then destroy |
| 18.3 | Records of photocopying and reproduction declarations. | Retain minimum of 4 years after action completed, then destroy |
