The activities associated with acquiring, managing, designing and constructing parks, reserves and open spaces, either owned, controlled or managed by the organisation.
Includes landscaping of parks, reserves, roadsides, gardens and playing fields and provision of horticultural services to the community.
Note: Local government agencies responsible for the management of Crown reserves, commons and land that is currently or may potentially be the subject of a claim under the Aboriginal Land Rights Act 1983 should ensure records providing evidence of ownership, control and usage of the relevant parcel are retained and not destroyed until a claim has been granted over that parcel of land.
These records could include planning documents or decisions concerning proposed or approved use of the land, surveys, agreements, memorandums, consents and tenure arrangements regarding the following land matters – acquisition, transfers, boundaries, usage, rights of way and easements, leases or licences for any uses/purposes, land/resource management and management of parks and reserves.
Please note that the making of a claim which is unsuccessful does not preclude the making of further claims over the same areas of land under the Act.
See Environmental Management for significant tree and plant inventories, etc. outside of Council parks and reserves
See Laws, Enforcement, Licensing and Permits for permits to use parks, reserves and beaches
See Laws, Enforcement, Licensing and Permits for records relating to the issue of notices, orders, infringements and penalty notices for breaches of road regulations.
See General Retention and Disposal Authority - Administrative records Compensation - Claims for records relating to claims arising out of tree damage.
See General Retention and Disposal Authority - Administrative records Governing and Corporate Bodies for records relating to the management of Trusts established to manage and maintain reserves including Crown land.
See General Retention and Disposal Authority - Administrative records Property Management - Construction for records relating to the design and construction of structures within parks and reserves.
See General Retention and Disposal Authority - Administrative records Property Management - Construction for project management records.
See General Retention and Disposal Authority - Administrative Records Property Management - Leasing-out for records relating to tenancy agreements for caravan park residents.
| No | Description of records | Disposal action |
|---|
| 19.1 | Key records relating to the management of parks and reserves. Includes: - the acquisition and disposal of land for the purpose of public recreation and open space, e.g. investigations, images, photographs, maps etc.
- the design, landscaping, construction, major renovation, remodelling or restoration of parks and reserves that are an important local landmark
- the establishment, negotiation, maintenance and review of agreements with private landholders to maintain a section of their holding as a conservation reserve
- the naming and renaming of parks, reserves and topographical features
- the management of heritage listed, protected or unique trees and plants in the parks, reserves, gardens, and on roadsides.
Records include: agreements, investigations into acquisition and disposal, plans, designs, photographs, suggestions and objections to naming, planting information, tree condition reports, planting information, including location details, number planted and historical information, and photographs. | Required as State archives |
| 19.2 | Operational records of the management of parks and reserves. Includes: - agreements with private landholders to maintain a section of their holding as a conservation reserve which do not proceed
- the maintenance and management of trees and plants in parklands, gardens, roadsides and road reserves which are not heritage listed, protected or unique
- design and landscaping of playing fields
- the design, landscaping of parks and reserves that are not an important local landmark
- minor works for all parks and reserves
- complaints from members of the public
- planting information, including location details.
- projects or proposals not proceeded with.
| Retain minimum of 7 years after action completed, then destroy |
| 19.3 | Facilitative records. Includes: - provision of horticultural services and advice
- provision of free trees and street trees and materials
- administrative records relating to the naming of parks and reserves
- service coordination, operation schedules, daily operations, bookings etc. for services provided in parks and reserves by or on behalf of the organisation, e.g. caravan parks, golf courses, camping grounds, etc.
| Retain minimum of 2 years after action completed, then destroy |
