You can transfer a liquor licence when:
- a licensed business is sold and wants to continue using the liquor licence or
- the licensee needs to change.
Businesses can continue to operate while Liquor & Gaming NSW assesses a licence transfer application.
Once assessed and everything is in order, the transfer is provisionally approved and the applicant is advised. The transfer is confirmed approximately 60 days later providing no objections to the application have been received.
A licence transfer does not become effective until provisional approval has been provided.
Existing licensee is the licensee recorded at the time of the application. Proposed licensee is who you are wanting to transfer the licence to.
Ways to transfer a licence
There are four ways to transfer a licence:
- With written permission from the outgoing licensee.
- Without written permission from the outgoing licensee.
- Following the death, disability or bankruptcy of a licensee.
- Notice of licence transfer.
This is a straightforward process for both individuals and businesses which usually includes two steps:
- provisional approval
- confirmation.
Include the following in your application:
- Evidence of Responsible Service of Alcohol (RSA) qualifications.
- If required, evidence of Responsible Conduct of Gambling (RCG) qualification.
- If the liquor licence includes gaming machine entitlements, you will also need to provide a direct debit form (PDF 188.93KB). You must provide an updated form for every transfer and all details including signatures and account information must be up to date and correct.
- A copy of your NSW National Police Certificate that is less than three months old or a receipt that shows you have applied for one. Find out how to apply to NSW Police for a copy of your National Police Certificate
- Corporate licensees must provide a current ASIC extract showing directors and office holders. You can buy this extract through the ASIC website. Search the organisation and buy the Current Company Information Extract.
Provisional approval of your licence transfer is usually provided within ten business days of lodging a complete application. Confirmation of your licence transfer will usually occur within 60 days.
You also need to download and complete the relevant declaration forms below and include them in your online application.
Complete online transfer with consent
TDEC1 Online liquor licence transfer: declaration by existing licensee (PDF 574.58KB)
This declaration collects the signature of the existing licensee and provides their consent to the transfer of the liquor licence from themselves to the proposed licensee. Where the existing licensee is an organisation, two signatures are required.
TDEC2 Online liquor licence transfer: declaration by proposed licensee (PDF 586.38KB)
This declaration collects the signature of the incoming/proposed licensee. The declaration includes requirements specific to an incoming licensee such as responsible service of alcohol and disciplinary action.
Where the applicant is the proposed licensee there is no requirement to complete this declaration as it will be added to the online form. The contents of the pdf declaration is included in the form.
As the business owner or premises owner, you can apply to transfer the liquor licence into your name or the name of someone you nominate. This is known as an owner in possession transfer application.
A premises owner is the freehold owner or the landlord.
This option is open to you if the current licensee has:
- not agreed to transfer the liquor licence
- vacated the premises
- been evicted.
For this type of transfer application to be considered, you need to advise the outgoing licensee of the application by either a letter sent by registered post or an email. In your letter or email you must also let them know that they have three days to make a submission to L&GNSW should they choose to.
Who can make this application?
Premises owner
The law provides for a premises owner to be the licensee of the premises for 28 days from the date they become entitled to possession of the premises.
Lodging your application within that period will allow you to continue to trade until your application is determined.
As a premises owner, you must provide evidence of ownership, such as:
- a copy of a current lease
- current rates notice
- current land title documents.
Business owner
As a business owner, you can make an owner in possession application if you own the business, or have recently bought the business under which the licence operates.
Include the following in your application:
- A copy of the letter or email you sent to the outgoing licensee.
- Evidence of Responsible Service of Alcohol (RSA) qualifications.
- If required, evidence of Responsible Conduct of Gambling (RCG) qualification. Find out more about RSA and RCG training.
- If the liquor licence includes gaming machine entitlements, you will also need to provide a direct debit form (PDF 188.93KB). You must provide an updated form for every transfer and all details including signatures and account information must be up to date and correct.
- A copy of your NSW National Police Certificate that is less than 3 months old. Apply to NSW Police for a copy of your National Police Certificate
- Corporate licensees must provide a current ASIC extract showing directors and officeholders. You can buy this extract through the ASIC website. Search the organisation and buy the Current Company Information Extract.
- Pay the applicable fee.
Provisional approval of your licence transfer is usually provided within ten business days of lodging a complete application. Confirmation of your licence transfer will usually occur within 60 days.
You also need to download and complete the relevant declaration forms below and include them in your online application.
Complete online transfer without consent
TDEC2 Online liquor licence transfer: declaration by proposed licensee (PDF 586.38KB)
This declaration collects the signature of the incoming/proposed licensee. The declaration includes requirements specific to an incoming licensee such as responsible service of alcohol and disciplinary action.
Where the applicant is the proposed licensee there is no requirement to complete this declaration as it will be added to the online form. The contents of the pdf declaration is included in the form.
TDEC3 Online liquor licence transfer: declaration owner in possession (PDF 578.27KB)
This declaration is only applicable where the existing licensee has not provided consent to the transfer of the licence. In these instances, proof of reasonable steps to contact the existing licensee coupled with the consent of the owner in possession is sufficient to transfer the licence.
Where the owner in possession is an organisation, two signatures are required.
If a licensee was using a liquor licence immediately before their death, disability or bankruptcy another adult can continue to operate that licensee's business for up to one month if they are:
- the licensee's spouse or de facto partner
- a member of the licensee's family
- someone who carries on business on behalf of the family.
You must notify us immediately and we may endorse continuation of the licensed business by the person you nominate. However, we must be satisfied that this person is fit and proper to hold the liquor licence.
They will need a current National Police Certificate (NPC) issued by NSW Police Force. Apply now for a copy of your National Police Certificate
You will also need to provide a Death Certificate, a letter from the liquidator/administrator or proof of disability.
Transfer your licence this way if you satisfy these criteria:
- the business owner is not changing
- you are transferring to another licensee who has held the same licence type during the previous 3 years
- the proposed licensee has not committed a prescribed offence or been disqualified during that 3 year period, and the licence has not been suspended or cancelled.
This streamlined process benefits businesses that operate multiple liquor licences and regularly move their staff from one location to another.
You also need to download and complete the relevant declaration forms below and include them in your online application.
Complete online – notice of licence transfer
TDEC2 Online liquor licence transfer: declaration by proposed licensee (PDF 586.38KB)
This declaration collects the signature of the incoming/proposed licensee. The declaration includes requirements specific to an incoming licensee such as responsible service of alcohol and disciplinary action.
Where the applicant is the proposed licensee there is no requirement to complete this declaration as it will be added to the online form. The contents of the pdf declaration is included in the form.
TDEC4 Online liquor licence transfer: declaration by business owner (PDF 574.89KB)
The declaration relates to the transfer notice only.
Consent from the business owner and the proposed licensee are needed for this type of application. Where the business owner is an organisation, two signatures are required.
Fees
All transfer applications attract a fee. Refer to the Liquor fee schedule
If the proposed licensee is an organisation, a Manager must be appointed. See the section on Manager approval and appointment on Manage, modify or move your liquor licence page.