​​2025-26 Western Sydney First Nations Program

Western Sydney First Nations Program
The Western Sydney First Nations Program supports First Nations artists, creatives, and organisations in Western Sydney. The program supports Creative Communities and Closing the Gap targets for economic participation and cultural wellbeing.
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Key information

  • Status: Closed
  • Grant amount: Individual First Nations artists and arts workers can request for funding between $10,000 -$50,000. First Nations-led organisations, collectives, and groups can request for funding between $20,000 - $100,000.
  • Application opened: 20 February 2026
  • Application closed: 7 April 2026, 2:00 pm

Program objective

The program follows the NSW Creative Communities policy and the Plan for Western Sydney Art, Cultural and Creative Industries: 2025-2028. It supports the national Closing the Gap targets for economic participation and cultural wellbeing. All activities funded through the program must respect cultural sovereignty, follow Aboriginal cultural protocols, and protect Indigenous Cultural and Intellectual Property (ICIP). 

The purpose of this program is to strengthen First Nations arts, culture, and creative work in Western Sydney. It aims to build skills, create opportunities, and support safe and respectful ways of working.  

The program focuses on: 

  • Helping artists and arts workers develop new skills. 
  • Supporting First Nations-led organisations and collectives to grow and operate strongly. 
  • Building audiences so more people see, value, and engage with First Nations creative work. 
  • Supporting partnerships that create long-term connections and networks. 
  • Helping organisations and artists find new income sources. 
  • Activating places and spaces where First Nations communities can share culture and connect. 

Through these activities, the program aims to close gaps, create fairer access to support, and help First Nations creatives thrive. 

Long-term outcomes: 

  • A stronger and more connected First Nations arts sector in Western Sydney. 
  • More career pathways and creative opportunities for First Nations artists. 
  • Better income and financial stability for First Nations organisations. 
  • Greater organisational strength to retain staff, deliver programs, and work with community. 

The program will be managed in line with the NSW Grants Administration Guide, to ensure fairness, transparency and accountability. 

Information session for First Nations applicants

To support First Nations applicants, Create NSW is offering an online information session to help community understand the program and how to apply.

Online Information Session – Support for First Nations Applicants

Join us for an online information session about the First Nations Western Sydney Program. This session will explain what the program supports, who can apply, how to submit an application, and the resources available to help you. The session will finish with a Q&A.

Wednesday 11th March 2026, 10:00 am – 11:00 am - Register here:First Nations Western Sydney Program - Information Session

Image credit: Garrigarrang Badu, Jannawi Dance Clan, ACE. Photo: Liza Moscatelli

This program is administered by Create NSW.

Eligibility

Who can apply

These eligibility tables are organised to help you work out: 

  • What type of applicant you are (individual, group, organisation, or collective) 
  • Where your organisation sits (micro, small, or medium) 
  • Whether you are eligible based on your location and project activity.  

Eligible applicant types: 

  • Emerging First Nations artists and arts workers - Individuals developing their creative practice or career. 
  • Micro First Nations led organisations - Very small, volunteer run organisations with turnover under $250,000 and limited governance capacity. 
  • Small First Nations led organisations - Organisations with 1–5 paid staff, turnover between $250,000–$1 million, and some governance systems. 
  • Medium First Nations led organisations - Organisations with 5–20 staff, turnover between $1–$5 million, delivering regional or state level programs. 
  • First Nations collectives seeking formalisation - Informal groups of First Nations artists or cultural practitioners working together but not yet incorporated. 

Requirements 

  • Have an Australian Business Number (ABN) registered in NSW. 
  • Have a business account with an Australian financial institution. 
  • Be registered for GST (if applicable). 

For more information on the applicant type please use this link.

For more information on ABN and entities please use this link. 

CREATIVE NATIONS ETHICAL SECTION

All applicants must complete the Creative Nations Ethical Section in the SmartyGrants form. This section ensures cultural integrity and ethical practices in line with Create NSW protocols and First Nations principles. 

You will be asked about: 

  • Your Aboriginal or Torres Strait Islander identity or connection, to be eligible, you must: 
    • Identify as Aboriginal or Torres Strait Islander under the three-part criteria (descent, self-identification, community acceptance). 
    • Live in one of the Western Sydney LGAs listed in these guidelines, even if your cultural roots are outside NSW (e.g., QLD, NT, WA). This ensures the program supports First Nations people living in Western Sydney, including those from other Country or State.
  • Whether your organisation is First Nations-led 
  • Community leadership and consent (FPIC) 
  • Adherence to Create NSW Aboriginal Arts & Culture Protocols 
  • Management of Indigenous Cultural and Intellectual Property (ICIP) 
  • How your project benefits Western Sydney First Nations communities.  

Important: You do not need to upload documents at this stage. If your application is successful, we will request evidence before your funding agreement is finalised. 

The Department cannot consider your application if it does not satisfy all the eligibility criteria.  

Location that are eligible include Blacktown, Blue Mountains, Camden, Campbelltown, Canterbury-Bankstown, City of Parramatta, Cumberland, Fairfield, Hawkesbury, Liverpool, Penrith, The Hills Shire, Wollondilly

Types of projects funded under this grant

Grants can be used for projects that: 

Support cultural expression 

  • This includes sharing stories, language, art, dance, music, ceremony, or other cultural practices. 

Strengthen organisations and collectives 

  • This includes planning, governance, training, staffing and ways of working that help organisations grow and operate safely and confidently. 

Protect Indigenous Cultural and Intellectual Property (ICIP) 

  • This includes ensuring cultural knowledge, stories, language, and artworks are used respectfully and with the right permissions. 

When the project can start and end

The project should be started by 1 July 2026 and the project must be completed by 30 June 2027.

What costs you can apply for

Funding can be used for costs directly related to delivering the project. These costs must: 

  • be incurred within the approved project period 
  • reflect competitive market rates 
  • accurately reflect the true cost of delivering the activity. 

Examples of eligible costs include: 

  • Artist and Arts Worker Fees: Payment for First Nations artists, cultural practitioners, Elders, knowledge holders, and arts workers involved in the project.
  • Cultural Governance and ICIP Compliance: Costs for developing ICIP agreements, permissions, cultural protocol checklists, and cultural safety planning.
  • Capacity‑Building Activities:  Workshops, mentoring, governance support, leadership training and other professional development for First Nations creatives.
  • Venue Hire and Creative Space Activation: Costs for hiring culturally appropriate spaces for rehearsals, workshops, exhibitions, gatherings, or performances.
  • Project Delivery Costs: Materials, equipment hire, transport, insurance, technical support, or other costs essential to the activity.
  • Marketing and Community Engagement:Promotion, communications, community outreach, and audience development activities.
  • Optional In‑Kind Contributions: Donated space, volunteer time, or equipment may be included to describe project support, but are not required. 

Who can’t apply

The following are not eligible to apply: 

  • Non-First Nations individuals 
  • Non-First Nations-led organisations. 
  • State or federal government departments. 
  • Screen production companies or film festivals. 
  • Organisations not delivering activities primarily in Western Sydney. 

What costs you can't apply for

To keep the program fair and transparent, some costs cannot be funded. These costs are not allowed because they fall outside the purpose of the Program or do not directly support project delivery. 

Funding cannot be used for: 

  • Buying land or property - The program does not support capital acquisitions. 
  • Costs incurred before your agreement is signed - The program can only fund future activities. 
  • Activities outside Western Sydney or activities that do not have a cultural or creative focus. 
  • General operating costs that are not linked to the funded project - e.g., ongoing rent for your organisation, utilities, office overheads. 
  • Preparing your grant application - This includes quotes, design fees, or consultant fees for writing the application. 
  • Any activity that will not be delivered within the approved project period. 
  • Full‑time salaries that are not directly related to the project - Only the portion of time spent on the funded project is eligible.  

What co-contributions are required

The Western Sydney First Nations Program does not require applicants to contribute their own funds toward the cost of their project. This ensures the program is accessible for First Nations artists, creatives, organisations, and collectives in Western Sydney. 

Create NSW will fund eligible project costs that are directly required to deliver the activity. Applicants must provide a clear and realistic project budget as part of their application. Applicants may choose to include in‑kind support (such as donated space, volunteer time, or equipment), but this is optional and not required for eligibility or assessment. 

Additional eligibility requirements

Collectives outside Western Sydney or NSW may apply only if: 

  • 80–100% of activities are in Western Sydney and 
  • the project clearly benefits Western Sydney First Nations communities. 

Preference is given to NSW‑based organisations. 

Non‑NSW organisations should discuss their proposal with Create NSW before applying. 

IMPORTANT NOTE ON WESTERN SYDNEY FOCUS

The requirement for 80–100% of activities in Western Sydney ensures funding supports local communities and addresses historical underinvestment. 

Projects that involve work outside Western Sydney (e.g. touring or state‑wide activity) should consider other Create NSW programs such as the Arts and Cultural Funding Program (ACFP). 

This does not prevent applicants from pursuing growth opportunities such as touring or statewide exposure. If your project includes activities outside Western Sydney, you should explore other Create NSW programs that support those outcomes, such as the Arts and Cultural Funding Program (ACFP). 

Our aim is to balance local impact with flexibility for professional development and sector growth. 

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What your application needs to include

1

Prepare your application with this checklist

To apply, you must:

  • Read and understand these Grant Guidelines
  • Complete and submit the application form online via the SmartyGrants portal no later than 2:00 PM on Tuesday, 7 April 2026. 
  • Submit the application through the SmartyGrants portal
  • Provide all information requested, including any supporting documentation, in line with the instructions provided in the form. 
  • Address all the assessment criteria
  • Include all necessary attachments.
2

Address the eligibility criteria

Each applicant, as part of an application response, must confirm that they meet the eligibility criteria.

Applicants that do not address the eligibility criteria in full may be excluded from the application process at the department's discretion.

3

Address the assessment criteria

Applications are assessed against four core criteria of equal importance: 

  1. Cultural Integrity and Alignment 
  2. Partnerships and Delivery Method 
  3. Participation and Outcomes 
  4. Value for Money and Sustainability. 

At the application stage, evidence requirements are minimal. Applicants only need to outline their project plans and demonstrate intent to meet cultural and program objectives.  

Detailed confirmations (such as signed agreements or ICIP documentation) will be requested only if the application is successful and before the funding agreement is finalised. 

Formal confirmations post-assessment (e.g., signed agreements, letters of support) are required only if successful and will be written into the funding agreement. This approach ensures cultural integrity and accessibility are prioritised alongside delivery, outcomes, and sustainability. 

Purpose of assessment criteria: The criteria provide a transparent framework for decision-making that prioritises cultural integrity, accessibility, and community benefit. They guide assessors in applying consistent, fair, and culturally respectful judgments without relying on numeric weightings. Qualitative indicators—such as cultural impact, ethical practice, and community engagement are valued equally alongside governance and financial considerations. 

Objective of assessment process: The objective of this assessment process is to assess applications in a way that: 

  • Embeds cultural safety and First Nations protocols throughout the process. 
  • Focuses on principles of fairness, transparency, and community benefit rather than rigid scoring systems. 
  • Recognises both qualitative and quantitative indicators, including cultural impact stories, partnerships, and Closing the Gap contributions. 
  • Supports equitable access for First Nations applicants by valuing cultural integrity and accessibility equally with technical and financial aspects. 

ASSESSMENT CRITERIA

Criteria 1 - Cultural Integrity and Alignment

This criterion assesses how well your project reflects First Nations cultural values and protocols, complies with ICIP requirements, and aligns with program objectives. It also considers your track record in delivering culturally safe projects. 

Information and evidence required:

  • How the project reflects First Nations cultural values, protocols, and priorities. 
  • Evidence of ICIP compliance (e.g., signed ICIP agreements, cultural protocol checklist).
  • Alignment with program objectives and contribution to Closing the Gap targets for economic participation and cultural wellbeing. 
  • Applicant’s capacity and track record in delivering culturally safe projects. 

Evidence at application stage:

  • Project description explaining cultural significance.
  • ICIP agreements or cultural protocol plan.
  • Examples of previous First Nations-led projects or partnerships.

Evidence after assessment (if successful):

  • Confirmation of Aboriginality
  • Signed ICIP agreements 
  • FPIC confirmations
  • Cultural governance documents 
  • Any permissions/protocols needed for delivery 

Criteria 2 - Partnerships and Delivery Method 

Focuses on the strength of your delivery approach, governance model, and partnerships that embed cultural sovereignty. It also looks at accessibility for First Nations communities and other priority groups. 

Information and evidence required:

  • Clear approach to project delivery, including roles and responsibilities. 
  • Governance model that embeds cultural sovereignty and decision-making by First Nations stakeholders. 
  • Partnerships that strengthen cultural and organisational capacity. 
  • Accessibility plan ensuring participation by First Nations communities and other priority groups (CaLD, d/Deaf, people with disability).

Evidence at application stage:

  • Delivery plan with timelines and responsibilities. 
  • Partnership agreements or letters of support. 
  • Governance structure and cultural decision-making process.
  • Accessibility plan. 

Evidence after assessment (if successful):

  • Formal partnership agreements/letters of support 
  • Detailed delivery schedule 
  • Confirmed governance arrangements

Criteria 3 - Participation and Outcomes 

Evaluates the cultural, social, and economic benefits your project will deliver for First Nations artists and communities, including intergenerational knowledge transfer and cultural wellbeing. 

Information and evidence required:

  • How the project will deliver cultural, social, and economic benefits for First Nations artists and communities. 
  • Contribution to intergenerational knowledge transfer and cultural wellbeing.
  • Evaluation plan to measure outcomes and impacts. 

Evidence at application stage:

  • Outcome indicators linked to program objectives. 
  • Evaluation framework or methodology. 
  • Letters of support from community or participants. 

Evidence after assessment (if successful):

  • Detailed evaluation framework 
  • Refined outcome measures
  • Community endorsements (as relevant) 

Criteria 4 - Value for Money and Sustainability

Assesses whether your budget is transparent, realistic, and includes ICIP compliance costs. It considers value for money, sustainability beyond the funding period, and contributions from partners.  

Information and evidence required:

  • Transparent and realistic costings that reflect market rates. 
  • Inclusion of ICIP compliance costs and cultural protocol activities. 
  • Demonstrated value for money and sustainability beyond the funding period. 
  • Detail on in-kind contributions and partnerships. 

Evidence at application stage:

  • Detailed budget with notes on ICIP and cultural costs. 
  • Breakdown of cash and in-kind contributions. 

Evidence after assessment:

  • Detailed budget breakdown 
  • Sustainability plan 
  • Confirmation of partner contributions 

FINAL NOTE ON EVIDENCE REQUIREMENTS - "IF REQUESTED"

Evidence requirements at the application stage are light-touch to support accessibility. 

Applicants only need to provide planning and intent, such as a project outline, indicative timelines, and a draft budget. 

Formal confirmations (e.g., signed ICIP agreements, FPIC letters, governance documents) are required only if the application is successful and will be written into the funding agreement. 

Where indicated by “If requested” in the assessment tables, assessors or the Program team may seek additional evidence during assessment or due diligence checks to verify cultural integrity or compliance before final approval. This approach ensures flexibility while maintaining probity and cultural safety. 

Start the application

Before applying, you must read and understand these Grant Guidelines. You must complete all mandatory questions, including the Creative Nations Ethical Section, and upload required evidence as specified or where applicable.

Applications are completed and submitted online via SmartyGrants. You will receive an automated email from SmartyGrants when your application is received. You should keep a copy of your application and any supporting documents.

Optional: You have the option to create a SmartyFile profile for your organisation. SmartyFile allows organisations to collaborate with team members, pre-fill information into forms, manage, view, search and sort submissions across multiple funders in one spot. To learn more, go to about SmartyFile.

Important notes:

  • Only one application per applicant will be assessed. 
  • If more than one application is submitted, you will be asked to nominate which application is progressed. 
  • If we find an error or missing information, we may ask for clarification that does not change the nature of your application. 
  • You cannot change your application after the closing date and time.

Acceptable supporting evidence for technical issues

If you experience technical difficulties submitting your application through SmartyGrants, you must contact Create NSW at arts.funding@create.nsw.gov.au within 1 hour of applications closing and provide supporting evidence. Acceptable evidence includes: 

  • Screenshots showing error message or failed submission attempt, with visible date and time. 
  • Timestamped system notifications or error logs from SmartyGrants. 
  • Email correspondence with SmartyGrants support or Create NSW staff during the issue. 
  • File metadata showing the application was completed before the deadline but could not upload. 
  • Internet outage documentation (e.g., from your service provider), if relevant. 

Evidence must clearly demonstrate:

  • The issue occurred before the closing time. 
  • You attempted to submit on time but were prevented by a technical fault. 

Applicants must not lobby the NSW Government on an issue related or seen to be related to the Program that may or may be perceived to give an unfair advantage to the applicant. Applicants are required to comply with all applicable laws including the NSW Lobbyists Code of Conduct.

Note: If you are a new applicant to SmartyGrants, you will need to register and create a password. If you are already registered, you can log in with your existing username and password.


Apply now

After the application is submitted

Successful applications will be decided by: Secretary, DCITHS

This grant program is an open and competitive grant program. All applications are to be submitted and assessed through the process below.  

Assessment process 

1. Eligibility Assessment 

  • All applications are first checked against the eligibility rules in these guidelines. This check is done by Create NSW staff. 
  • We will also check that you have completed the Creative Nations Ethical Section in the SmartyGrants form. If this section is missing or evidence is incomplete, your application may not be eligible. 
  • If we need more information to confirm your eligibility, we will email you before we finish the check. If we still cannot confirm eligibility, the Director will make a final decision and seek approval from the Executive Director. 
  • If your application is not eligible, we will email you within 14 days. 
  • If your application is eligible, it will move to the next stage of assessment. 

2. Due diligence and other checks  

At any time during the assessment process, Create NSW may undertake due diligence or other checks on an application. This may include, but is not limited to:  

  • financial checks such as ASIC searches to confirm the financial status or financial viability of the applicant  
  • criminal checks  
  • internal conflict checks 
  • commissioning or completing research, analysis and modelling to support assessments 
  • contacting identified project participant organisations.  

3. Application Assessment Process 

  • Applications will be evaluated by an assessment panel of at least two internal Create NSW representatives and two external assessors with relevant expertise in First Nations arts or regional cultural development and Western Sydney.  
  • Application(s) will be assessed against the assessment criteria and assessment methodology set out above under ‘assessment criteria’. 
  • Assessment panel members will be provided with the application(s) and each Assessment panel member will score the applicants responses against each criterion using the scoring methodology provided, prior to a formal panel meeting. 
  • Assessment Panel scores will be collated and transferred into a master spreadsheet, which will be sent to the Assessment Panel for use in the Assessment Meeting.  
  • During the Assessment panel meetings, panel members will discuss and debate responses to reach a single score for each response, against each criterion, using a collaborative consensus-reaching approach. Final scores are subject to the applicant satisfactorily meeting any due diligence or other checks below.   

4. Recommendation  

  • The assessment panel agrees on final scores and recommends applications that meet all criteria and demonstrate cultural integrity and accessibility.  
  • Recommendations are documented and forwarded to the designated decision-maker.   

 5. Decision-making  

  • The designated decision-maker will review recommendations and approve funding allocations.  
  • Decisions are recorded in writing, including reasons for approval or decline, in accordance with the State Records Act.  

6. Notification  

  • Applicants are notified of outcomes within the published timeframe.  
  • Feedback sessions are offered to unsuccessful applicants to support future applications.  
  • Complaints and appeals are managed according to the process outlined in Section 4.6.  

7. Feedback on applications 

  • Unsuccessful applicants may request a feedback session. Feedback sessions will be delivered by the Department. To register for a feedback session please contact firstnations@create.nsw.gov.au.  

The Department’s decision is final. 

Publication of grants information

The Grants Administration Guide (Guide) requires that certain information is published in relation to grants awarded no later than 45 calendar days after the grant agreement takes effect (see section 6.5 of the Guide and Appendix A to the Guide). This information is also open access information under the Government Information (Public Access) Act 2009 (GIPA Act), which must be made publicly available unless there is an overriding public interest against disclosure of the information.  

In accordance with these requirements, relevant information about the grants awarded will be made available on the NSW Government Grants and Funding Finder as soon as possible after the grant funding is approved or declined.  

All records in relation to this decision will be managed in accordance with the requirements of the State Records Act 1998. 

Successful grant applications

  • Grant agreement

The NSW Government makes no funding or other commitment to the successful applicant until all parties have signed a grant agreement. You must not make financial commitments reliant on this grant until the grant agreement is signed and executed by all parties.   

The grant agreement can only be signed by authorised officers or delegates of your organisation.  

All applicants must provide the contact details (email address, phone number, name, and position) of the relevant authorised signatories, or their delegates, in the contracting form that will be provided to you.  

It is the applicant’s responsibility to ensure signatories have the capacity and availability to understand, complete and sign documents, to carefully read the terms and conditions of their grant agreement, and for it to be signed by the correct authorised signatories. Important terms and conditions associated with the funding are attached to the grant agreement. 

  • Grant payment

An invoice template is provided with the grant agreement. The grant will be paid to the nominated bank account only after the grant agreement has been executed by the relevant parties. The grant agreement will set out the milestones and conditions required for payment.  

  • Variations to the grant agreement

Any variations to the funding agreement, including project scope or activities, location or timeframes outlined in the application form and Grant Guidelines must be submitted for approval by the Department. Failure to do so may result in the withdrawal of the grant offer. 

The Department has the discretion to approve or reject any variation request from a grantee where the grant agreement has already been executed.  

All requests for a variation must be submitted in writing to the Department. To request a variation, or if you are unsure if your enquiry qualifies as a variation, contact firstnations@create.nsw.gov.au.  

  • Unspent funds

All grant funds are required to be spent on the approved project, and any unspent funds must be returned to the Department in accordance with the terms and conditions of the grant agreement.  

  • Indicative reporting and acquittal requirements

You must submit reports as set out in the grant agreement. We may provide sample templates for these reports in the funding agreement. 

We will expect you to report on: 

- progress against agreed project milestones and outcomes 

- contributions of participants directly related to the grant 

- expenditure of the grant. 

  • Acknowledgement

All recipients of NSW Government funding should acknowledge the financial support in accordance with the Funding Acknowledgement Guidelines for Recipients of NSW Government Rebates available here. 

You must seek our written consent prior to any significant public announcement, marketing, press announcements, or official launch in relation to the grant. 

The NSW Government logo should be used on all materials related to grants provided to the funded activity. Whenever the logo is used, the publication must also acknowledge the NSW Government. 

Additional information and resources

  • Evaluation 

The Department regularly evaluates its initiatives to determine the effectiveness of implementation and to examine the extent to which outcomes and objectives have been achieved. Evaluations are conducted and published in line with requirements from NSW Treasury and the NSW Grants Administration Guide.  

Information from your application, grant activities and reports you have submitted may be used for this purpose. Create NSW may seek to interview you or ask you for more information to further understand your experience with the grant program, and to evaluate the effectiveness of the program in achieving its objective(s) and outcomes. All applicants, whether successful or unsuccessful, may be contacted to participate in interviews or surveys for evaluation purposes.  

You consent to the use of your information for this purpose by:  

  • the Department 
  • NSW Treasury  
  • the Minister for the Arts office  
  • the NSW Ombudsman and Audit Office of NSW  
  • consultants and advisers  
  • any agency or body of the NSW Government, or any other organisation or individual considered by the office to have a need or an entitlement to know that information (including any federal, state or territory agency or body), where that need or entitlement to know that information arises out of or in connection with the purpose above.  
  • Complaint handling

Details on how we handle complaints, access to information and your private information is available here.

  • Access to information

The GIPA Act provides for the proactive release of government information by agencies and gives The Government Information (Public Access) Act 2009 (GIPA) provides for the proactive release of government information by agencies and gives members of the public an enforceable right to access government information held by an agency (which includes Ministerial offices). Access to government information is only to be restricted if there is an overriding public interest against disclosure. 

The NSW Legislative Council has the power to order the production of State papers by the Executive Government. Standing Order 52 provides that the House may order documents to be tabled by the Government in the House. The Cabinet Office coordinates the preparation of the papers – that is, the return to order.   

The return to order may contain privileged and public documents. Privileged documents are available only to members of the Legislative Council.  

Note that documents submitted as part of a grant application may be subject to an application under GIPA or an order for papers under Standing Order 52.   

Further information on how DCITHS holds information, and how to access it, is available here. 

  • Conflict of interest management - including Cultural Ethics

Conflicts of interest are any factors that could compromise the judgment, decisions, or actions of a person or group of people. For First Nations programs, this includes cultural and community obligations. 

Conflicts may arise if a party in the grants administration process—whether Department staff, assessment panel members, the applicant, or staff employed by the applicant: 

  • Has a professional, commercial, or personal relationship with a party who can influence the application selection process 
  • Has a relationship with, or interest in, an organisation which is likely to interfere with or restrict the applicant from carrying out the proposed activities fairly and independently 
  • Has a relationship with, or interest in, an organisation from which they will receive personal gain because the applicant received a grant 
  • Is involved in any other situation which could lead to an unfair advantage. 

Additional cultural and ethical conflicts for First Nations programs include: 

  • Kinship or family ties with people involved in the application 
  • Holding cultural authority or custodianship over stories, language, or ICIP used in the project 
  • Governance roles in organisations named in the application 
  • Country or language group affiliations that could benefit from the decision 
  • Receiving cultural gifts or reciprocal commitments from the applicant 
  • Current ceremonial obligations or Sorry Business relationships. 

What applicants must do: 

  • Disclose any actual, potential, or perceived conflicts of interest in the application form or, if successful, as they arise during project delivery 
  • Inform Create NSW as soon as you identify an actual, apparent, or perceived conflict of interest 
  • If unsure, disclose it anyway—disclosure does not make you ineligible. 

What assessors must do: 

  • Complete a COI declaration before assessment 
  • Disclose any kinship, cultural authority, governance roles, or other relationships that could affect impartiality. 

How Create NSW manages COI: 

  • Adjusting assessment panels 
  • Seeking independent cultural advice 
  • Confirming FPIC (Free, Prior and Informed Consent) for projects using ICIP. 

NOTE: You are advised to contact us at firstnations@create.nsw.gov.au if you are unsure whether something constitutes an actual, potential, or perceived conflict of interest.  

  • Confidentiality

Successful applicants may be required to keep the outcome of the application process confidential until the Government makes a public announcement. The Department follows all requirements of confidentiality required as part of the grants administration and assessment process as outlined in the NSW Grants Administration Guide.  

Unless otherwise stated, any commercial-in-confidence provisions (as defined under the GIPA Act) provided by you as part of, or in connection with, a registration, application or negotiation process will be treated confidentially by the office. We may disclose commercial-in-confidence information provided by you to the following parties:  

  • The Minister or Minister’s office.  
  • the NSW Ombudsman and Audit Office of NSW. 
  • consultants and advisers engaged by the Department.  
  • any agency or body of the NSW Government, or any other organisation or individual considered by the office to have a need or an entitlement to know that information (including any federal, state or territory agency or body), where the need or entitlement to know that information arises out of or in connection with the office’s assessment, verification or due diligence of any aspect of your application; and  
  • where authorised or required to by law. 

If we disclose commercial-in-confidence information to any of the above parties, we will inform the party that the information is strictly confidential. We will otherwise only disclose commercial-in-confidence information provided by you with your consent. 

  • Privacy

The Department will collect and store the information you voluntarily provide to enable the implementation of this grant program.  

The Department is required to comply with the Privacy and Personal Information Protection Act 1998 (PPIP Act). The Department collects the minimum personal information to enable it to contact an organisation and to assess the merits of an application. Applicants must ensure that people whose personal details are supplied with applications are aware that the Department is being supplied with this information and how this information will be used. 

The Department treats your personal information in accordance with the PPIP Act and the Department’s privacy policy. This includes letting you know:  

  • what personal information is collected.  
  • why your personal information is collected; and  
  • who your personal information is given to.  

The personal information will only be used for the purpose for which it was collected unless an exemption applies. 

Anticipated assessment outcome date is end of May 2026.

Anticipated date for funding deed execution with successful applicants is within one month of notification.

Support and contact

We encourage you to read these guidelines and any published FAQs.

Create NSW staff are available to provide technical advice and general information to potential applicants on the interpretation of the grant guidelines, including the types of activity eligible for funding and support with the online application process. 

Create NSW staff cannot help directly with your application. To maintain a fair and equitable process, staff cannot edit or correct any applications or provide advice on the content or choices required against the assessment criteria for this grant opportunity. 

For further information or clarification, the Create NSW First Nations Team can be contacted Monday - Friday between 9am - 5pm (excluding Public Holidays) via:

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