Secure and store State records

Learn the common practices for securing and storing State records.

Discover practical advice and tools for managing government records securely and efficiently. 

From email and cloud systems to physical storage and disaster recovery, learn how to handle records at every stage of their lifecycle. 

Ensure compliance, accessibility, and protection of information across all formats and processes.

Follow security procedures icon of oversized laptop

Storage

Storage of State records with service providers outside of NSW

Obtain information and guidance on how to store records with service providers based outside of NSW.

Outsourcing physical records storage

Advice on establishing agreements with commercial storage providers for the storage of physical State records.

Managing collaborative government records

Learn your responsibilities and requirements for managing records created with other agencies in collaborative tools.

Backup systems

Learn why backup systems are not a long-term information management strategy.

Security

Information security and information management

Understand the relationship between information security and records management in NSW public offices. 

Frequently asked questions: Information security

Find answers to questions about information security and State records. 

Relationship building for information security and management

This framework highlights the connection between strong information security and effective records management.

Cloud computing

Using cloud computing services

Understand the implications for information and records management when using cloud computing services

Cloud computing requirements

Identify any statutory requirements which apply to the records created and stored in any new cloud service.

Cloud email implementation

Learn how to effectively implement cloud email services.

NSW Government Cloud Strategy

Understand the common vision, direction and approach for consuming cloud services to transform and accelerate digital service delivery across NSW Government.

Disaster management

Damaged records

For records that are severely damaged by fire, flood, mould, neglect etc. or for digital records that are unreadable or inaccessible, contact State Records NSW at govrec@staterecords.nsw.gov.au immediately when identified.

Record recovery checklist

Identify and prioritise which records to recover first in the event of records being damaged

Disaster management overview

This will provide quick and easy access to information you might need if you are dealing with a disaster or liaising with an insurance assessor.

Counter disaster reaction and recovery plan

Learn the process of formulating counter disaster plans to support a public office’s preparedness for, and recovery from natural and man-made disasters affecting records in physical format.

Last updated:
Top of page