Request accessible format of this publication.
Relocating physical records
Identify affected records
Which records are affected?
| If it is.. | then.. |
|---|---|
| the whole public office | all records (in any format) are affected. Note: Records in secondary storage may or may not need to be moved. If not, make sure that their existence is not forgotten and is fully documented in the records control system. |
| one or more sites, for example, a regional office | the records created and maintained by that site will be affected. Also find out if they provide storage for the records of other sites of the public office. |
| one or more business functions, possibly being outsourced or privatised, for example, financial services | this is the most complex scenario. The records relating to those business functions or units will be affected. These may be dispersed over several sites, depending upon how the business operated. Talk to staff to help identify all affected records. Remember that as well as records of the business function, administrative records may also need to be moved. |