State Records NSW has set minimum requirements for the metadata needed to ensure authoritative records and information are reliable and trustworthy. This has been done by mapping minimum metadata requirements with the relevant properties from the AS/NZS 5478:2015 Recordkeeping Metadata Property Reference Set (RMPRS).
AS/NZS 5478:2015 Recordkeeping Metadata Property Reference Set (RMPRS) provides a reference set of recordkeeping metadata to support systems interoperability and records sustainability. As a reference set it is intended to be implementation-neutral and provide a common framework from which organisations can develop their own application profiles.
This enables multiple and flexible implementations to suit jurisdiction or organisation-specific requirements while supporting consistency and interoperability through reference to a larger framework.
The RMPRS is based on the Australian Government Recordkeeping Metadata Standard (AGRkMS) developed by Archives New Zealand and the National Archives of Australia.
The Council of Australasian Archival and Records Authorities (CAARA) has endorsed the adoption of the RMPRS in Australian and New Zealand archives.
In NSW, State Records NSW has established minimum requirements for metadata for authoritative records and information. This metadata must be configured in systems and carried forward through system changes in order to sustain records immediately and through time.
The following table maps the minimum metadata required for authoritative records and information to relevant metadata properties from the RMPRS:
| Minimum metadata required for authoritative records and information | AS/NZS 5478:2015 Recordkeeping Metadata Property Reference Set (RMPRS) |
|---|---|
| Metadata recording a description of the content of records and information | Name Description |
| Metadata recording the structure of records and information | Format Extent Medium |
| Metadata recording the business context in which records and information were created or received and used | Name Date Range Jurisdiction Contact Position Language Coverage Keyword Document Form |
| Metadata recording relationships with other records, information and metadata | Identifier Name Related Entity Change History Keyword |
| Metadata recording business actions and events | Date Range Change History Coverage |
| Metadata recording information that may be needed to retrieve and present records and information | Identifier Name Description Contact Coverage Position Location |