Creating a new role description

What is a role description?

A role description is a short summary of a job. It explains:

• why the role exists
• what outcomes it delivers
• where and how the role works.

What to do before writing a role description

1. Review existing roles

Before updating a description, review the role itself. Ask:

• Is the role still needed?
• Does the role support current organisational goals?
• Are the focus capabilities still right?

Do this as part of your agency’s workforce planning.

2. Analyse the role’s purpose

Next, do a role analysis. This means examining:

• the purpose of the role
• its key responsibilities
• how it supports your agency’s goals.

Learn how to do a role analysis 

How to write a new role description

When writing a new role description:

• Look for common elements across roles – you may only need one description.
• Focus on outcomes, not tasks or processes.
• Avoid repeating information.
• Include only information that applies to all applicants and will stay the same over time.
• Choose the right capabilities using the NSW Public Sector Capability Framework.
• Use occupation specific capability sets, if relevant.
• Refer to the Capability Comparison Guide to choose the right level.
• Include essential knowledge and experience.
• Use the Work Level Standards when describing Senior Executive roles.

Use the following resources to help you write clear, accurate role descriptions.