Solicitors applying for certificates
Requirements for solicitors who apply for a certificate or ask us to search our records on behalf of a client.
Solicitors can apply for certificates online or by post on behalf of a client. The client must be entitled to apply for a certificate in line with our requirements for:
- birth certificates
- marriage certificates
- death certificates
- searching for children of someone who has died (Section 50 search).
We may ask for additional documents to support the application such as a will, court order or other documents to prove identity or entitlement.
Solicitor's authority and identification
As a solicitor applying for a certificate or requesting a search on behalf of a client you must provide:
- a letter on company letterhead stating:
- the name of your client and the nature of your representation
- the type of certificate or search requested and the reason it is required, such as probate or estate administration, conveyancing or immigration.
- the link between the client represented and the person whose name appears on the required certificate and
- for estate matters, the relevant provisions of the Succession Act 2006 relating to eligibility.
- completed application form with your name as the applicant and
- certified copy of the solicitor's Law Society ID Card or practising certificate and
- payment with a company or trust cheque or company credit card.
Solicitors or legal practitioners registered outside of Australia must provide 3 current forms of identification for themselves, complying with the same requirements for applicants listed on the application.
Agent’s authority and identification
If a solicitor appoints a person (agent) to collect the certificate, the agent must provide:
- a letter from the solicitor on letterhead that names the person authorised to collect the certificate and
- at least 3 current forms of identification as required by the specific application.