Key information
- Status: Closed
- Grant amount: Up to $10,000
- Application opened: 26 July 2024
- Application closed: 20 September 2024, 10:00 am
Program objective
The Program supports research conferences taking place in 2025 in NSW in areas of relevance to the NSW 20-Year R&D Roadmap.
The intended outcomes of the Program are to:
•disseminate knowledge leading to advancements in science and technology, benefiting NSW’s overall intellectual capital
•foster collaboration, knowledge exchange and expertise sharing among participants, leading to significant contributions and outcomes
•collaborate and drive change through innovation.
This program is administered by Office of the Chief Scientist and Engineer.
Eligibility
Who can apply
To be eligible for the Program applicants must be from an NSW public sector research institution or from the NSW community sector.
This includes:
1. Non-profit organisations incorporated under the Federal Corporations Act 2001 as applied in NSW OR a national non-profit organisation planning a conference in NSW
2. Community groups
3. Universities
4. Government associations
5. A Professional Conference Organiser (PCO) may apply in partnership with the above entities.
Types of projects funded under this grant
Sponsorship grants will be available for scientific conferences taking place in NSW between January and December 2025.
When the project can start and end
The project should be started by 1 January 2025 and the project must be completed by 31 December 2025.
What costs you can apply for
Funds can be expended on any aspect of conference organisation occurring in NSW.
Examples include (but not limited to):
•speaker costs – airfares and accommodation
•venue hire
•catering
•promotion – marketing/advertising
•audio visual services
•conference management fees
•transportation
•insurance.
Who can’t apply
Applicants are not eligible to apply for the Program if they are:
•insolvent
•an individual
•a partnership
•unincorporated association
•a private company
•a Commonwealth, state, territory or local government agency or body excluding government corporate entities.
Conferences that received funding from OCSE in 2024 are ineligible.
Most recent recipients
What was approved
Approved for The University of New South Wales/School of Chemical Engineering
The China-Australia Polymer Meeting (CAPM) represents a dedicated bilateral gathering of esteemed polymer scientists and engineers from China and Australia. The sequence commenced with CAPM-1 held at Donghua University in 2013, followed by CAPM-2 at Melbourne University in 2014, CAPM-3 at Peking University in 2015, CAPM-4 at University of Queensland, and CAPM-5 at Sun Yat-Sen University in 2019.
$4,000 was approved by
Director, Policy – Science & Research, Office of the NSW Chief Scientist & EngineerDate approved
April 2024Location of the project
RandwickLocation of the recipient
RandwickAbout the grant
Applications approved
20
Applications received
33
Conference Sponsorship Program - Round 18 2025
Program term
Invoices must be submitted within 12 months of agreement executionWhat was approved
Approved for University of New South Wales
The theme for APT 2024 is “Engineering a Sustainable Future”. APT 2024 aims to facilitate a paradigm shift in particle technology research, focusing on cutting-edge engineering advancements that will contribute to a sustainable future for future generations. This symposium offers an excellent platform for international scientists, policymakers, and industry partners to exchange knowledge and insights on various aspects of particle technology.
$5,000 was approved by
Director, Policy – Science & Research, Office of the NSW Chief Scientist & EngineerDate approved
March 2024Location of the project
SydneyLocation of the recipient
RandwickAbout the grant
Applications approved
20
Applications received
33
Conference Sponsorship Program - Round 18 2025
Program term
Invoices must be submitted within 12 months of agreement executionWhat was approved
Approved for Children's Cancer Institute
The ZERO Childhood Cancer Program (ZERO) co-led by the Children’s Cancer Institute and Kids Cancer Centre Randwick (Sydney Children’s Hospital), is Australia’s premiere precision medicine program for children and adolescents with high-risk cancers. Its unique approach to tackling the devastating impacts of childhood cancer coalesces cutting-edge scientific research with innovative clinical care. The basic premise of ZERO is that every child’s cancer is unique, just as every child is unique. By tailoring the treatment to each child’s genetic profile, we are working to ensure each child has the best chance of getting the best treatment – the one most effective against their specific cancer, causing the least damaging side effects.
$3,500 was approved by
Director, Policy – Science & Research, Office of the NSW Chief Scientist & EngineerDate approved
March 2024Location of the project
SydneyLocation of the recipient
RandwickAbout the grant
Applications approved
20
Applications received
33
Conference Sponsorship Program - Round 18 2025
Program term
Invoices must be submitted within 12 months of agreement executionWhat was approved
Approved for University of New South Wales
The International Mine Ventilation Congress (IMVC), held every four years, is the largest gathering of professionals and researchers in the field of mining ventilation. Its objective is to promote improvements in mining ventilation engineering and aspects related to safety and health. The conference is jointly organised by the University of New South Wales (UNSW), the Australasian Institute of Mining and Metallurgy (AusIMM), and the Mine Ventilation Society of Australia (MVSA).
$7,500 was approved by
Director, Policy – Science & Research, Office of the NSW Chief Scientist & EngineerDate approved
March 2024Location of the project
SydneyLocation of the recipient
RandwickAbout the grant
Applications approved
20
Applications received
33
Conference Sponsorship Program - Round 18 2025
Program term
Invoices must be submitted within 12 months of agreement executionWhat was approved
Approved for National Space Society of Australia
Each year, the New Horizons Summit embarks to paint the vision of a supply chain that can create a thriving cis-lunar ecosystem. The aim is to build a sustainable future that enables us to expand further into our solar system, unlocking new frontiers and opportunit ies for generations to come.
$7,500 was approved by
Director, Policy – Science & Research, Office of the NSW Chief Scientist & EngineerDate approved
March 2024Location of the project
SydneyLocation of the recipient
SydneyAbout the grant
Applications approved
20
Applications received
33
Conference Sponsorship Program - Round 18 2025
Program term
Invoices must be submitted within 12 months of agreement executionWhat your application needs to include
Prepare your application with this checklist
Not applicable
Address the eligibility criteria
Each applicant, as part of an application response, must confirm that they meet the eligibility criteria.
Applicants that do not address the eligibility criteria in full may be excluded from the application process at the department's discretion.
Start the application
To apply you must:
1.complete the SmartyGrants online application form at Conference Sponsorship Program | Chief Scientist (nsw.gov.au)
2.provide all the information requested
3.address all the eligibility criteria
4.include all necessary attachments
5.submit your application by the timelines .
Note: If you are a new applicant to SmartyGrants, you will need to register and create a password. If you are already registered, you can log in with your existing username and password.
Apply now
After the application is submitted
Successful applications will be decided by: Director, Policy – Science and Research
The assessment of applications will be led by the Department. Your application will be considered based on a two-stage process. Where the Department considers an application unsuitable or unsatisfactory against any criteria, we may exclude that application from further evaluation. Only eligible applications will move to the next stage. We consider eligible applications through an open competitive grant process.
Stage 1: Eligibility Assessment
The OCSE Secretariat will conduct an initial eligibility screening for all applications according to the published eligibility criteria in these Program Guidelines that are set out in Section 2: Eligibility Criteria. Only applications which meet all eligibility criteria will progress to assessment against the assessment criteria.
Stage 2: Assessment by the Assessment Panel
The membership of the Assessment Panel (Panel) will be determined by the Department in its sole discretion and may include independent assessors from the broader NSW public sector.
The Panel will assess each application against the assessment criteria and compare it to other eligible applications before recommending which applications should be awarded a grant
When making their recommendations, the Assessment Panel may take the following into consideration:
•the total funding available for the Conference Sponsorship Program 2025 round.
•the assessment criteria outlined in these Guidelines.
•the requested amount against the scope of the project i.e. could the applicant effectively deliver the conference with less funding.
•whether a reduction could pose significant risks to the success of a conference.
•whether applicants have sufficient or additional resources or avenues available to raise capital other than this grant that could assist with the success of their conference.
•whether a decrease of funding will impact achieving the overall aim of the Conference Sponsorship Program.
The Director, Policy – Science and Research, Office of the Chief Scientist & Engineer or their delegate, will consider recommendations from the Panel and determine final grant funding approvals.
Anticipated assessment outcome date is 01/12/2024
Support and contact
raap.grants@chiefscientist.nsw.gov.au and 02 9228 4184