Surf Club Facility Program 23/24 - Category 2 & 3

All applications should provide:

• Evidence confirming all financial co-contribution sources (where applicable).
• Development approval, application, or exemption. Where a development application is required but not yet approved, this will be required as a stage gate requirement.
• Approval from landowner for project to proceed (where the applicant is the landowner, evidence to demonstrate this). This must be on the Office of Sport template – see “Available supporting documents”.
• Current images of current facility/development site.
• Quotes that clearly detail items/scope of works. Any quotes provided must be on company letterhead from the organisation that supplies the goods or services.*
• For larger construction projects a cost estimate prepared by a Quantity Surveyor is preferred. *
• For the supply of goods and services exceeding $250,000 an open tender will be required. If this tender documentation is not available at grant application, it will need to be submitted as a milestone requirement for successful applications.
• Evidence of Public Liability Insurance (must be provided if successful).
• Letter of support from Surf Life Saving NSW.

*  Quotes and Cost estimates that are recent (within 3-6 months) will be given higher rating. Applications where three quotes are provided will be given a higher rating than only one or two quotes.  

Each applicant, as part of an application response, must confirm that they meet the eligibility criteria.

Applicants that do not address the eligibility criteria in full may be excluded from the application process at the department's discretion.

Criterion 1: Strategic Justification (30%)

• Describe how the project will deliver a functional, flexible, inclusive, safe and accessible facility.
• Explain how the project will lead to increased usage/participation in Surf Life Saving in your community, particularly for women and girls, people with disability, First Nations peoples, people from culturally and linguistically diverse communities, and LGBTQIA+ people.
• Describe how the project will improve safety at the facility and the beaches patrolled by the club.
• Describe how the project will deliver financial and/or environmental and/or operational sustainability.
• Provide evidence of the need and the project urgency. This could be details of your community profile, key user groups, project beneficiaries including those in the general community, building condition reports and photos. Priority will be given to projects who clearly demonstrate the need and/or urgency.
• Describe and provide evidence for community and stakeholder consultation and provide evidence of support for the project.
• Describe how the project aligns to the Surf Life Saving NSW Strategic Plan, the Office of Sport Strategic Plan or other strategies.

Criterion 2: Project scope and inclusive design (20%)

• Describe a clear scope of works proposed for the project and components that are to be delivered.
• Provide supporting documentation such as facility design brief, concept, schematic or detailed design plans.
• Describe how the facility design/project will specifically cater to people with disability, First Nations peoples, women and girls, people from culturally and linguistically diverse communities, and LGBTQIA+ people, and how these changes were informed through consultation or evidence.
• Describe the choice of materials, technologies and practices that have been incorporated e.g. energy and water conservation, sustainable and climate resilient materials.
• Identify Design Principles outlined in the program guidelines that have been incorporated into the project, and specifically how the project incorporates:
  • Inclusive and universal design (compulsory),

Along with any of the following Design Principles:

• Functional design
• Environmentally sustainable/climate change resilient design
• Operational sustainability
• New technology & innovative approaches
• Future proof – flexible and adaptable
• Health and safety
• Alignment to technical specification and facility design guides.

Criterion 3: Value for money and project affordability (20%)

• Provide a detailed budget including project capital costs and funding sources. The budget should clearly identify the project components that will be funded by the grant and the components to be funded by the applicant.
• Provide evidence to support budgeted costs e.g. itemised cost estimates or quotes.
• Provide evidence of committed financial co-contribution(s) in accordance with the requirements of the funding category. Evidence may include a letter from Council or club stating the project has allocated funding within the project delivery period and/or a copy of approved budget to support this.
• Provide evidence of the applicant’s capacity to fund and manage ongoing operations including routine and lifecycle maintenance costs.

Criterion 4: Project deliverability and applicant capability (30%)

• Provide evidence of landowner(s) consent for the project.
• Provide evidence of Development Application approval (if required) or demonstrate that a Development Application is not required. Projects with approved Development Applications will be favoured.
  • If a Development Application has not yet been submitted or approved, you will be asked provide an accurate timeframe for this to occur and evidence to support this. Projects should have undergone at least preliminary community consultation and have near final design documentation.
  • If no Development Application exists, confirm there are no serious planning, construction, zoning, environmental and/or Native Title impediments to delivering the project (e.g. Review of Environmental Factors).
• Provide a detailed project plan that illustrates key project tasks and milestones and forecast delivery timeline.
• List any assumptions, constraints, and dependencies in delivering the project.
• Demonstrate capacity to deliver the project and complete within the timeline for the relevant category through the provision of documentation such as schematic plans, current cost plans, robust strategies for procurement, project management and risk management.
• Demonstrate any partnership model (including asset management) that would be administered to deliver the project.
• Demonstrate proven experience in delivering similar size projects. This should consider the applicant’s proposed project management resources and any specialist external resources to be engaged to deliver the project.
• Applicant meets key obligations for other Office of Sport funded projects where there is/has been a funding agreement with the applicant.

As noted above, where any ineligible costs have been included in the budget, these will be removed by the assessors and the application assessed on this basis, including consideration against the co-contribution requirements.