Strata scheme reporting checklist
This details the information you need to complete strata scheme reporting.
Only the scheme secretary, chairperson or strata manager should complete the reporting.
All strata schemes in NSW need to report annually, including two-lot schemes (most duplexes). Penalties may apply if schemes do not meet their reporting requirements.
Strata scheme details
Make sure you have the following details about your strata scheme ready:
- Strata plan number. Not sure? Use our strata search and enter your strata address.
Strata manager licence details (if your scheme has a strata manager, check if the owners corporation has delegated the reporting to them before you begin)
Annual general meeting (AGM) date
Registered address of the strata scheme
Payment method for the administration fee of $3 per lot
For online reporting you will need to use your MyService NSW account for proof of identity. If you don’t have one, visit service.nsw.gov.au and select MyServiceNSW Account.
If you are unable to complete online reporting via the Strata Hub, you can submit the Strata scheme reporting in person at a Service NSW Centre. Find your nearest call 13 77 88.
You will need the full name, contact number and email address for each of the following:
Secretary of the owners corporation
Chairperson of the owners corporation
Strata managing agent (if applicable) including licence number. Not sure? Use our search at verify.licence.nsw.gov.au
Building manager (if applicable)
Emergency services contact person (if they are an additional person to the ones listed above). Note: A maximum of 4 emergency contacts can be added.
Other people who may be an emergency contact include:
- An owner of a lot
- An occupier of a lot
- Another officer of owners corporation
There is a requirement to nominate at least 1 emergency services contact person per scheme. This person is ideally available onsite to help emergency services (such as NSW Fire and Rescue) to contact the strata scheme in case of an emergency.
The number of lots you report must add up to the total number of lots registered. Total number of lots includes residential, commercial, retirement, utility (primarily designed for parking or storage of goods and are not used for human occupation).
Strata scheme financials
You will need to include the following strata scheme financial details. Some two-lot schemes may be exempt from the requirement to have an insurance replacement value for the entire complex and/or a capital works fund.
- Insurance replacement value of the entire complex. This is the total amount your strata scheme is insured for to replace the strata complex if damaged. The amount can be found on the certificate of currency issued by your insurer. Strata schemes must have a capital works fund to pay for maintenance and repairs. Find out more about managing strata finances and insurance.
- Balance of the capital works fund (whole dollar amount as specified in the financial statement from the most recent AGM) .
- Strata renewal committee details. The scheme will only have a strata renewal committee if the owners corporation has appointed one to investigate a proposal to collectively sell or redevelop the scheme. For more information about collective sale and development of a strata scheme, visit Office of the Registrar General.
- Date of the most recent Annual General Meeting.
Depending upon your strata scheme class, building details are required.
- Class 1 (a row of townhouses), you are required to complete this section once.
- Class 2 you are required to complete this section for each building.
You will need:
- Building reference
- Date of occupation certificate or date of interim or partial certificate
- Class 2 buildings (residential apartment buildings) only, the number of storeys above ground. They are typically multi-unit residential buildings where people live above and below each other. More information about these classes, visit National Construction Code search ‘Building classifications’.
- Annual fire safety statement. This certificate confirms the fire safety measures for the building have been installed and checked. Class 1a buildings (freestanding townhouses, grouped townhouses or row houses) do not need one.
- National Australian Built Environment Rating System (NABERS) rating/s if you have one. You do not need to get a rating for the reporting. Visit the NABERS or email email@example.com to check if you have a NABERS rating.
Need more help?
Contact Fair Trading
Phone: 13 32 20 8:30am to 5pm, Monday-Friday