Strata annual reporting

You can ask the secretary to add reporting as an agenda item at the next strata committee meeting or general meeting of the owners corporation. 

The strata committee will need to decide who will:

• register and do the reporting
• process the $3 per lot annual administration fee via credit or debit card, PayPal or PayID
• be the emergency services contact/s

The reporting and/or payment can be delegated to the strata manager if you have one. 

The emergency services contact must give their consent first.

If you don’t have a meeting coming up, you can ask the secretary or strata manager to arrange one. More on strata meetings. 

Who does the reporting?

The secretary or chairperson can do the reporting. Or the owners corporation may delegate it to the strata manager instead. 

If delegated to the strata manager, they might charge a fee for carrying out this service.

Who will be the emergency services contact?

Emergency services may use the contact(s) if they need to: 

• urgently contact your strata scheme
• access the building, such as in an emergency. 

Ideally the contact(s) is someone onsite. For example, a building manager or resident who can be easily reached.

The emergency services contact(s) will only be visible to NSW organisations like the Police, Ambulance, SES, Fire and Rescue or the strata scheme’s local council. 

The strata portal is where strata schemes will do their annual reporting. 

To make reporting quicker and easier, some information may already be pre-filled. Your reporting will need to include:

• Strata plan number and address
• Registration date
• Number of lots in the strata scheme.

You will also need some information from the strata roll, and the secretary or strata manager, including:

• Contact details of the chairperson, secretary, strata manager (if any) and building manager (if any)
• Nominated strata scheme contact for emergency services.

Information from the most recent annual general meeting (AGM) and supporting financial documents includes: 

• Last AGM date
• Date annual fire safety statement issued
• Current insured replacement value of building
• Reported balance of capital works fund from the last financial statements at the AGM.

Details from the owners corporation records includes: 

• Date of issue for interim or final occupation certificate
• If there is a strata renewal committee, the date it was established
• Number of lots used for the following purposes: residential, retirement village, commercial, utility lot and other purposes
• Number of storeys (in multi-level residential apartment buildings).

Visit the NABERS website or email nabers@environment.nsw.gov.au to obtain:

• National Australian Built Environment Rating System (NABERS) rating/s (if any).

Your strata manager will need to provide:

• Their corporate licence number. If they don’t have one, ask for their individual licence number.

For instructions on how to use the strata portal visit our Strata portal user guide. 

Your strata scheme only needs to report once each calendar year. 

In 2022 all schemes that have held at least one AGM are encouraged to complete their first report by the end of the year.  

Penalties may apply if schemes don’t meet their reporting requirement by 30 June 2023. 

Subsequent annual reports must be done within the three months following your strata scheme’s AGM.

If any contact information changes in between reporting, you need to update the portal within 28 days. 

You will also need to update the reporting if your scheme forms a strata renewal committee. This committee is set up to investigate a proposal to sell or redevelop a strata scheme.  

To report for your strata scheme, register for strata portal access. 

Visit our Strata portal user guide for instructions on how to register.