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Birth certificates

Your birth certificate is an important document that you can use as part of your proof of identity.

Order a standard birth certificate

You can only order a birth certificate from us if the birth or adoption was registered in NSW.

You can order a birth certificate online at the same time as you register your baby.

If you need a birth certificate as part of a family research project, find out more about family history research.

Order a commemorative certificate

For something more special, you can choose from our range of designs and purchase a commemorative certificate to frame as a gift or keep for yourself.

If the birth or adoption was registered in NSW you can apply  for a copy of:

  • your own birth certificate
  • your child's birth certificate.

You can also apply for the birth certificate of another person if you fall into one of these 4 categories.

  1. You have written permission to apply and can provide us with:
  2. You have a written power of attorney given by the person on the birth certificate.
  3. You can provide a document showing you are a legally appointed guardian of the person on the birth certificate.
  4. You're a solicitor acting for the person named on the certificate or you require the certificate for a legal purpose and can meet the requirements for solicitors applying for certificates.

You must provide a least 3 forms of current identity, one of each from Categories 1, 2 and 3.

  • If you cannot provide proof of identity from Categories 1 and 2, you must still provide at least 3 forms of identity. At least two of these must be from Category 3.
  • If cannot meet these requirements, please contact us for further advice. 




​If born in Australia:

  • An Australian birth certificate

Record of immigration status:

  • Citizenship certificate
  • New Zealand citizenship certificate together with passport
  • New Zealand birth certificate


  • ​Australia's driver's licence
  • Australian passport
  • Firearms licence
  • Foreign passport
  • Proof of age card


  • ​Medicare card
  • Centrelink or Department of Veterans Affairs card
  • Security/Crowd control licence
  • Tertiary education institution ID card


  • ​Recent utility account with current residential address (issued within last 3 months)

Certificate request



Standard birth certificate



Standard birth and Commemorative certificate



Commemorative certificate only


Not available

Fee to send a copy of a birth certificate to a Passport Office $44.

All prices include postage & handling. Add $9 for international post.

We do not offer priority service for certificates when you are registering a new birth.  

Processing begins when we have received your complete and correct application.

  • Certificates are delivered by registered post and we have allowed a week for this in the times below. Estimated times may vary slightly.
  • When you apply online you can Click & Collect urgent certificates from our Registry offices in Chippendale and Parramatta. 
  • Australia Post advises customers to anticipate delays with International post

Standard birth certificate



Online application

up to 3 weeks

up to 1 week

Submitted by post

up to 4 weeks

up to 2 weeks

Registry agent (Service NSW)

up to 3 weeks

up to 3 weeks


Commemorative birth certificate



Online application

up to 4 weeks

Not available

Submitted by post

up to 6 weeks

Not available

Registry agent (Service NSW)

up to 4 weeks

Not available


If you're eligible to apply and the person has been registered in NSW, to apply for a birth certificate you must provide: 

  • details of the person's birth
  • personal and contact information 
  • proof of identity documents that have been saved to your phone or computer
  • additional documents that apply to for solicitors applying for certificates (if applicable)
  • documents showing your permission to apply for the birth certificate (if applicable)
  • a debit or credit card to pay for the certificate.

You can also apply for a birth certificate by:

If there are errors on the certificate you must:

  • return the original certificate to us by post
  • provide 3 proof of identity documents  and
  • send us the correct information on the correct an entry form.

What's on the certificate

A birth certificate is an official copy of the information given to us to register the birth such as:

  • name, sex, date and place of birth
  • information about the parents
  • information about any brothers or sisters and
  • date of registration and registration number.

Related information

Birth certificate designs


Celebrate a special occasion with our range of birth certificate designs.

Popular baby names


Top baby names for NSW babies

Having a baby

Life events

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