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Birth certificates

Your birth certificate is an important document that you can use as part of your proof of identity.

Important information - counter closure

  • All over-the-counter services are provided by your nearest Service NSW service centre  Our registry offices conduct registry weddings and provide ‘click and collect’ services only. Make sure you’ve received a confirmation email from us before visiting the Chippendale or Parramatta registry offices to collect anything.
  • Please use our online services to register for births, change of name and relationships or to apply for certificates and we will post these out to you.

On this page

Order a standard birth certificate

You can only order a birth certificate from us if the birth or adoption was registered in NSW.

You can order a birth certificate online at the same time as you register your baby.

If you need a birth certificate as part of a family research project, find out more about family history research.

Order a commemorative certificate

For something more special, you can choose from our range of designs and purchase a commemorative certificate to frame as a gift or keep for yourself. 

About the process

If the birth or adoption was registered in NSW you can apply  for a copy of:

  • your own birth certificate
  • your child's birth certificate.

You can also apply for the birth certificate of another person if you fall into one of these 4 categories.

  1. You have written permission to apply and can provide us with:
  • a letter of authority (PDF, 627.26 KB) giving you permission to apply
  • proof of identity for the person named on the certificate or one of their parents (at least 3 documents) and
  • proof of your own identity (at least 3 documents).
  1. You have a written power of attorney given by the person on the birth certificate.
  2. You can provide a document showing you are a legally appointed guardian of the person on the birth certificate.
  3. You're a solicitor acting for the person named on the certificate or you require the certificate for a legal purpose and can meet the requirements for solicitors applying for certificates.

You must provide a least 3 forms of current identity, one of each from Categories 1, 2 and 3.

  • If you cannot provide proof of identity from Categories 1 and 2, you must still provide at least 3 forms of identity. At least two of these must be from Category 3.
  • If cannot meet these requirements, please contact us for further advice. 




​If born in Australia:

  • An Australian birth certificate

Record of immigration status:

  • Citizenship certificate
  • New Zealand citizenship certificate together with passport
  • New Zealand birth certificate


  • ​Australia's driver's licence
  • Australian passport
  • Firearms licence
  • Foreign passport
  • Proof of age card


  • ​Medicare card
  • Centrelink or Department of Veterans Affairs card
  • Security/Crowd control licence
  • Tertiary education institution ID card


  • ​Recent utility account with current residential address (issued within last 3 months)

Certificate request



Standard birth certificate



Standard birth and Commemorative certificate



Commemorative certificate only


Not available

Fee to send a copy of a birth certificate to a Passport Office $44.

All prices include postage & handling. Add $9 for international post.

We do not offer priority service for certificates when you are registering a new birth.

Processing begins when we have received your complete and correct application.

  • Certificates are delivered by registered post and we have allowed a week for this in the times below. Estimated times may vary slightly.
  • When you apply online you can Click & Collect urgent certificates from our Registry offices in Chippendale and Parramatta. 
  • Australia Post advises customers to anticipate delays with International post

Standard birth certificate



Online application

up to 3 weeks

up to 1 weeks

Submitted by post

up to 7 weeks

up to 2 weeks

Registry agent (Service NSW)

up to 5 weeks

up to 2 weeks


Commemorative birth certificate



Online application

up to 5 weeks

Not available

Submitted by post

up to 8 weeks

Not available

Registry agent (Service NSW)

up to 7 weeks

Not available

If you're eligible to apply and the person has been registered in NSW, to apply for a birth certificate you must provide: 

  • details of the person's birth
  • personal and contact information 
  • proof of identity documents that have been saved to your phone or computer
  • additional documents that apply to for solicitors applying for certificates (if applicable)
  • documents showing your permission to apply for the birth certificate (if applicable)
  • a debit or credit card to pay for the certificate.

You can also apply for a birth certificate by:

If there are errors on the certificate you must:

  • return the original certificate to us by post
  • provide 3 proof of identity documents  and
  • send us the correct information on the correct an entry form.

What's on the certificate

A birth certificate is an official copy of the information given to us to register the birth such as:

  • name, sex, date and place of birth
  • information about the parents
  • information about any brothers or sisters and
  • date of registration and registration number.

Birth certificate designs


Celebrate a special occasion with our range of birth certificate designs.

Having a baby

Life events

Our step-by-step guide can help you manage your finances, understand your responsibilities and find support services.

Popular baby names


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