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Birth certificates

Your birth certificate is an important document that you can use as part of your proof of identity.

Order a standard birth certificate

You can only order a birth certificate from us if the birth or adoption was registered in NSW.

You can order a birth certificate online at the same time as you register your baby.

If you need a birth certificate as part of a family research project, find out more about family history research.

Order a commemorative certificate

For something more special, you can choose from our range of designs and purchase a commemorative certificate to frame as a gift or keep for yourself. 

If the birth or adoption was registered in NSW you can apply  for a copy of:

  • your own birth certificate
  • your child's birth certificate.

You can also apply for the birth certificate of another person if you fall into one of these 4 categories.

  1. You have written permission to apply and can provide us with:
  2. You have a written power of attorney given by the person on the birth certificate.
  3. You can provide a document showing you are a legally appointed guardian of the person on the birth certificate.
  4. You're a solicitor acting for the person named on the certificate or you require the certificate for a legal purpose and can meet the requirements for solicitors applying for certificates.

You must provide a least 3 forms of current identity, one of each from Categories 1, 2 and 3.

  • If you cannot provide proof of identity from Categories 1 and 2, you must still provide at least 3 forms of identity. At least two of these must be from Category 3.
  • If cannot meet these requirements, please contact us for further advice. 




​If born in Australia:

  • An Australian birth certificate

Record of immigration status:

  • Citizenship certificate
  • New Zealand citizenship certificate together with passport
  • New Zealand birth certificate


  • ​Australia's driver's licence
  • Australian passport
  • Firearms licence
  • Foreign passport
  • Proof of age card


  • ​Medicare card
  • Centrelink or Department of Veterans Affairs card
  • Security/Crowd control licence
  • Tertiary education institution ID card


  • ​Recent utility account with current residential address (issued within last 3 months)



​Standard birth certificate, standard processing


Standard birth certificate, priority processing


Standard birth certificate and certificate from our designer range $87
Certificate from our designer range
(does not include standard birth certificate)

All prices include postage. 

We do not offer priority processing of certificates when you are registering a new birth or for commemorative certificate designs.  

Processing begins when we have received your complete and correct application.

  • Certificates are delivered by registered post.
  • The number of working days to process certificates depends on how you apply.
  • The processing time does not include delivery which can be up to 6 working days.


Standard birth certificate



Online application



Submitted by post



Registry agent (Service NSW)



Priority processing is not available for our commemorative birth certificate designs.

Commemorative birth certificate designs


Online application


Submitted by post


Registry agent (Service NSW)


If you're eligible to apply and the person has been registered in NSW, to apply for a birth certificate you must provide: 

  • details of the person's birth
  • personal and contact information 
  • proof of identity documents that have been saved to your phone or computer
  • additional documents that apply to for solicitors applying for certificates (if applicable)
  • documents showing your permission to apply for the birth certificate (if applicable)
  • a debit or credit card to pay for the certificate.

You can also apply for a birth certificate by:

If there are errors on the certificate you must:

  • return the original certificate to us by post
  • provide 3 proof of identity documents  and
  • send us the correct information on the correct an entry form.

What's on the certificate

A birth certificate is an official copy of the information given to us to register the birth such as:

  • name, sex, date and place of birth
  • information about the parents
  • information about any brothers or sisters and
  • date of registration and registration number.

Related information

Birth certificate designs


Celebrate a special occasion with our range of birth certificate designs.

Having a baby

Life events

Our step-by-step guide can help you manage your finances, understand your responsibilities and find support services.
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