Reporting templates and forms
Youth Justice service providers are required to measure, monitor and report on the performance and achievement on a range of agreed outcomes for young people. View this page to download reporting templates and learn about the reporting process and requirements.
Annual performance reporting requirements
At the end of the financial year, service providers will be required to complete an annual performance report. The report is based on the contractual requirements outlined in the agreement with the service provider. The requirements are set out in the Department of Communities and Justice Human Service Agreement and program specifications.
Download the Youth Justice Funded Services annual performance reporting instructions.
The reporting process helps Youth Justice ensure that the relationship with service providers drives continued quality and improvement in the programs delivered to young people in incarceration and at risk of offending or re-offending. All service providers are required to complete the below plans.
Reporting checklist and timeline
The reporting checklist and timeline sets out the roles, tasks and timeframes for the service provider, contract managers and the Funded Services Unit. Use the reporting checklist and timeline to understand what you need to provide to Youth Justice and when you will receive approvals from contract managers.
Download the reporting checklist and timeline.
Annual budget template
The budget template is for estimating the yearly costs associated with the key program components. This information will be used by the Department of Communities and Justice to consider if:
the breakdown of costs is a reasonable mix of administrative costs and client service delivery and value for money
the breakdown of costs in the organisation's budget for the program supports the provider’s ability to deliver the program and fulfil the performance targets outlined in the Agreement.
The budget template forms part of the Agreement between the Department of Communities and Justice and the service provider.
Download the annual budget template.
Aboriginal Participation and Outcome Plan
The Aboriginal Participation and Outcome Plan describes the service provider's commitment to Aboriginal participation in their services and programs.
The Self-Assessment Report requires details of what measures have been implemented during the prior year including Aboriginal service delivery and evidence of Aboriginal Cultural Responsivity.
The current year plan and Self-Assessment Report on the prior year need to:
- reflect the service’s work with Aboriginal young people and their families
- demonstrate the service’s engagement with local Aboriginal communities
- show a commitment to improve the cultural competency of the service provider’s workforce.
Both the coming year plan and Self-Assessment Report on the prior year will be subject to review by both the Contract Managers and Aboriginal Youth Justice staff.
Download the Aboriginal participation and outcome plan.
The Equity Plan describes how service providers will work towards providing equity in service delivery and meet the needs of:
- girls and young women
- young people with disabilities, including young people’s participation in the National Disability Insurance Scheme (NDIS)
- young people from culturally and linguistically diverse (CALD) backgrounds
- LGBTQIA+ people.
The Self-Assessment Report requires details of what measures you have implemented during 2020/21 to address the diverse needs of these young people.
Download the Youth Justice equity plan.
Quarterly Management Report
As outlined in their contract with the Department of Communities and Justice (DCJ), service providers are required to be accountable for the funding they receive, and services delivered to clients on behalf of Youth Justice.
Quarterly reporting is a mandatory process whereby service providers submit information to Youth Justice to demonstrate how they have met their contractual requirements. It ensures that Youth Justice can verify the service provider has:
- used funds as agreed in the contract, and can account for that usage
- delivered services to the standard set out in the contract and program specifications
- achieved the performance requirements agreed in the contract.
Youth Justice also use the process to ensure service providers have practices in place for high quality, stable and uninterrupted delivery of services.
Download the Funded Services quarterly management reporting template.