Matters to be contained in the interim and final inspection reports

The interim and final reports must contain the matters included in the these technical notes.

  • The technical notes are included in the approved interim and final reports.
  • The notes provide what is required for building inspectors for their interim and final inspections under the Strata Building Bond and Inspections Scheme.

Notes for completing inspection reports – Combined for interim and final reports as approved by the Secretary

Part 1: Administration

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Note 1

Interim inspection

A building inspector appointed under Part 11 is to carry out an inspection of the building work, and provide an interim report, not earlier than 15 months and not later than 18 months after the completion of the building work.

Final inspection

A building inspector appointed to carry out a final inspection of the building work, and provide a final report, not earlier than 21 months and not later than 2 years after the completion of the building work.

Inspected property details – interim and/or final

  • The date range of the inspection – The inspections may take place over a period of days. Record the dates of each day onsite.
  • Weather conditions at the time of each inspection – Record the weather each date onsite performing the inspections.
  • Description of the property inspected – For example, residential strata building, mixed use – commercial, retail, consisting of 15 storeys, lower ground car park five levels, swimming pool, gym etc.
  • Building classification – This must comply with the National Construction Code current version as at the date of the inspection. The property may be classified as mixed purpose and each of those classifications should be recorded.

Note 2

Building work details – interim and/or final

  1. Address of the building – The physical address of the building work. The address on applications and forms may change throughout the development.
  2. Strata plan number – The strata plan number as registered.
  3. Staged development identifier – the Development Approval may have been determined to consent to staged release.
  4. Occupation certificate
    1. Type:  interim, partial or final
    2. Issued date – What date was the occupation certificate issued.

       

Note 3

Owners corporation/Strata managing agency

  1. Name of Owners Corporation – as registered with NSW Land Registry Services "SP…"
  2. Name of strata managing agency – authorised SMA
  3. Owners corporation identifier – if additional reference given to the owners as registered with ABN Lookup – “Strata Plan No…”
  4. ABN – owners corporation
  5. ACN – owners corporation (if incorporated as a company)
  6. Contact name – authorised representative/agent
  7. Phone number – of the authorised representative/agent
  8. Email address - of the authorised representative/agent
  9. Service address – see note 4

Note 4

Service address

  1. Address for service – An address for service given under the Strata Schemes Management Act 2015 should be an email address. Alternatively the service address may be an Australian postal address, an email address or a facsimile number.

    For the purposes of this Part, the preferred address for service is the email address.
     

Note 5

Developer's details

  1. Entity name – the developer's name as on the construction contract which should be the details entered in the Strata Hub and on the building bond. Please advise the Secretary if the details provided do not match.   
  2. Entity billing name – if the developer is trading through a different entity for the billing/invoice of accounts (this may be a business name different to the entity name).
  3. ABN – as on construction contract
  4. ACN – as on construction contract (if incorporated as a company)
  5. Entity service address – Note 4
  6. Authorised agent’s name – the name of the developer’s authorised contact
  7. Agent’s phone number – of the authorised representative/agent
  8. Agent’s email address – of the authorised representative/agent
  9. Agent’s service address – Note 4

Note 6

The person that organised the appointment of the building inspector. If not the developer, it will be the Secretary. The Secretary has the same meaning as Strata Schemes Management Act 2015 - section 4:

Secretary means:

  • the Commissioner for Fair Trading, Department of Customer Service, or
  • if there is no person employed as Commissioner for Fair Trading – the Secretary of the Department.

The person's details may be different between the interim report and the final report depending on whether the developer appointed the building inspector, or the obligation fell to the Secretary.

Person’s details

  • Inspection requested by:
    • Developer (may be the same details in Note 5 – refer to Note 5)
    • Secretary
  • Contact name:
    • Developer
    • Secretary’s delegate
  • Contact phone number:
    • Developer
    • Secretary’s delegate
  • Contact email address:
    • Developer
    • Secretary’s delegate
  • Contact service address: Note 4
    • Developer
    • Secretary’s delegate

Note 7

Builder’s details

  1. Entity Name – the principal contractor as named on the construction contract
  2. Entity business billing name – If the principal contract is trading through a different entity for the billing/invoice of accounts
  3. ABN – as on construction contract
  4. ACN – as on construction contract (if incorporated as a company)
  5. Licence/registration number (if any) – see Note 8
  6. Licence/registered – state (if any) – see Note 8
  7. Telephone number – the contact telephone number for the builder – office/business
  8. Mobile number - the contact telephone number for the builder – mobile telephone
  9. Email address – contact email address
  10. Service address – Note 4

The builder’s details may be different between the interim report and the final report.


Note 8

  1. Licence/registration number (if any) – in NSW, the principal contractor may not be licensed. Provide the licence number if one does exist.
  2. Licence/registered – state (if any) - in NSW, the principal contractor may not be licensed. Provide the State if the principal builder is licensed if one does exist.

Note 9

Building inspector’s details #1

Note: If more than one building inspector performed an inspection, note as #2 etc.

  1. Name of the person who performed the inspection – The building inspector’s individual name
  2. Name of organisation – The building inspector’s trading entity name
  3. ABN – as registered
  4. ACN – as registered (if incorporated as a company)
  5. Licence/registration number (if any) – see Note 8
  6. Licence/registered – State (if any) – see Note 8
  7. Telephone number – the contact telephone number for the builder – office/business
  8. Mobile number - the contact telephone number for the builder – mobile telephone
  9. Email address – contact email address
  10. Service address – Note 4
  11. Authorised professional association - Strata inspector panel: (SIP) Strata Schemes Management Regulation 2016 (SSMR) Clause 44(2)
  12. Membership number to the SIP – membership number with the Authorised professional association listed in clause 44(2) SSMR having established the SIP

The building inspector’s details may be different between the interim report and the final report.


Note 10

Documentation

Please check that the developer has provided you with all documents listed - in section 198A of the Strata Schemes Management Act 2015 and clause 46A of the Strata Schemes Management Regulation 2016.

Section 198A provides as follows:

Within 28 days of the building inspector being appointed under this Division to inspect building work for the scheme (or within any other period prescribed by the regulations), the developer of a strata scheme must provide the following documents to the building inspector —

  • a document that identifies any building defects of which the developer is aware in the building work, including any building defects considered at the first annual general meeting of the owners corporation

And

  • any other documents relating to the building work that is prescribed by the regulations.
     

Clause 46A of the Strata Schemes Management Regulation 2016 requires a developer to give the building inspector the following:

  1. a copy of the initial maintenance schedule relating to the strata scheme
  2. copies of the following documents relating to the building work —

    1. the contract or contracts between the developer and the builder
    2. any specifications and any variations (including any “issued for construction” and “as-built” drawings and specifications and particulars of approved alternative solutions to meet the performance requirements of the Building Code of Australia)
    3. any written warranties
    4. any schedule of samples (being samples of fixtures, fittings, materials and finishes) approved by the developer for use in the building work
    5. any development consents, approvals or certificates granted or issued under the Environmental Planning and Assessment Act 1979
    6. in the case of building work involving an alternative solution in respect of a fire safety requirement under the Building Code of Australia—any report prepared by or on behalf of an accredited practitioner (fire safety) in relation to the alternative solution that was required in connection with an application for a certificate under the Environmental Planning and Assessment Act 1979
    7. any certificates relating to the design of the building work that was required in connection with an application for development consent, approval or certificate under the Environmental Planning and Assessment Act 1979
    8. any report obtained by the developer or builder relating to the inspection of the building work.

    Additionally, a reference to specifications and variations under subclause 2.2 includes the following documents in relation to the building work—

    • a. the construction issued regulated designs for the building work provided under the Design Regulation, clause 16(1)(a)
    • b. the varied regulated design provided under the Design Regulation, clause 17(1)(b)
    • c. the regulated design for the new building element or performance solution provided under the Design Regulation, clause 17(1)(d),
    • d. a regulated design that contains additional details provided under the Design Regulation, clause 18(2)(b)
    • e. a design relied on by the building practitioner to carry out the regulated building work and provided under the Design Act, Schedule 1, clause 3(3)
    • f. a design relied on by the building practitioner to carry out Crown building work and provided under the Design Act, Schedule 1, clause 4B(3).
  3. For the purposes of the Act, section 198A, documents required to be provided by the developer of a strata scheme are taken to be provided in accordance with that section if the documents are lodged by another person in accordance with the Design Act.
  4. Words used in this clause have the same meanings as in the Design Act.
  5. In this clause, a reference to an accredited practitioner (fire safety) includes a reference to a fire safety practitioner for things done before 1 July 2020.
Question

Have you received all documents listed in section 198A of the Strata Schemes Management Act 2015 and clause 46A Strata Schemes Management Regulation 2016 from the developer?  – Yes/No

Actions

If no, list and explain the attempts you have made to obtain all requisite documents.

If the building inspector does not receive the requested documents from the developer, within 28 days of the appointment, requests should be made to the Secretary who may provide a building inspector with any of the documents referred to above, from section 198A (a) and (b) of the Strata Schemes Management Act 2015 and clause 46A of the Strata Schemes Management Regulation 2016, that are in the possession or under the control of the Secretary.

If the building inspector does not receive the documents, the building inspector is to document the attempts made to obtain the documents including the following details:

  • Who the building inspector requested the documents from
  • What date
  • Contact details
  • What documents
  • How they attempted – for example phone, email, letter, in person

Australian Standard

Question

Has the documentation expressed in AS 4349.2 in section 2.4 been made available to you?

Actions

If no, list and explain the attempts have you made to obtain all requisite documents including the following details:

  • Who the building inspector requested the documents from
  • What date
  • Contact details
  • What documents
  • How they attempted – for example phone, email, letter, in person.

To see notes for Parts 2–5, use the tabs at the top of the page.

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